Date: 10/10/2017
Title: Regular Board Meeting
Sean Hattrick, Chairman, called the Tuckahoe School Board of Trustees Regular Board Meeting to order at 7:30 p.m.
The following Board members and District officials were present:
Sean Hattrick, Chairman
Dr. Daniel Crough, Vice-Chairman
Robert E. Grisnik, Trustee
Leonard Skuggevik, Superintendent
Arlette Sicari, Principal
Doreen Buckley, Director of P.P.S.
Linda Springer, District Clerk
Dr. Philip Kenter, Business Official
The following individuals were also present:
Mitch Sobczyk Mary-Alice Halsey Kelly McClinchy JoAnne Vitiello Stephanie Neill Jennifer Ditta
I. Pledge of Allegiance
II. Approval of Minutes
RESOLVED, that the Board of Trustees approve the minutes of the Work Session on September 25, 2017.
Approve: Motion made by Robert E. Grisnik, seconded by Daniel Crough, and unanimously carried.
III. Treasurer’s Report
RESOLVED that the Board of Trustees approve the Treasurer’s Report for the month of September 2017.
Approve: Motion made by Robert E. Grisnik, seconded by Daniel Crough, and unanimously carried.
IV. Correspondence
1. Correspondence received from Homeland Towers Wireless Facility regarding a proposal to construct a tower on district property. Mr. Skuggevik has phoned Homeland for specifics regarding their proposal.
V. Superintendent’s Report
1. Enrollment Update:
PK-32, K-35, Grade 1-27, Grade 2-21, Grade 3-31, Grade 4-37, Grade 5-36, Grade 6-36, Grade 7-25, Grade 8-33 = 314
Southampton H.S.-147, Ross School-1, Hampton Bays Elementary/Middle-4, Mercy H.S.-9,
Raynor Country Day School – 12, Our Lady of the Hamptons-19, Southampton Elementary/Intermediate Schools – 4, Chaminade-2, BOCES-8, Alternatives-3 = 209
Total Enrollment: 523 students
2. Mr. Skuggevik reported that he has met with the following public officials, Assemblyman Thiele, Southampton Police Chief Skyrnecki, Southampton Supervisor Schneiderman and David Wicks and Dr. Julie Lutz of ESBOCES.
VI. Principal’s Report
1. Mrs. Sicari updated the Board on the upcoming school events.
VII. Business Official’s Report
1. Mitch Sobczyk reviewed the “News & Notes” he prepared regarding work that has been completed to date.
2. Dr. Kenter reviewed the Residency Report.
VIII. New Business - None
IX. Old Business
Sean Hattrick, Mitch Sobczyk and Mr. Skuggevik reported on their trip to New York City to inspect an aluminum ramp as a replacement for the northeast entrance ramp into the building. The assessment was very positive, information and pricing has been requested from several companies.
X. P.T.O. Report – None
XI. Public Commentary - None
XII. Resolutions
Approve: Motion made by Robert E. Grisnik, seconded by Daniel Crough and unanimously carried; BE IT RESOLVED THAT: The Board of Trustees hereby approves the following resolutions numbered 1 through 16.
Appointments
1. RESOLVED that the Board of Trustees does hereby appoint the following School Club Advisors and approves the following school clubs for the 2017/2018 school year; rate of pay $494.00, for an eight week cycle, one day per week for forty-five minutes per day:
Lou Castellano – Grades 4-5 Karaoke Club – Tuesday
Barbara Imperiale – Grades 4-8 Photography Club – Tuesday
Mary O’Donnell – Grades 1-2 Gymnastics - Tuesday
Carmella Palumbo – Grades 5-8 Drama Club – Tuesday
Christina Collins – Grades 3-4 Homework Club – Tuesday
Megan Farrell – Grades 5-6 Homework Club – Tuesday
Stephanie Neill – Grades 7-8 Homework Club – Tuesday
Dr. Sharyn Lawall – Grades 2-4 Mindfulness & Meditation Club – Wednesday
Barbara Imperiale – Grades 2-8 Empty Bowls Club – Wednesday
Catherine Tyler – Grades 3-8 Yoga Club - Wednesday
Lou Castellano – Grade 3-5 Classic Game Club – Wednesday
Carmella Palumbo – Grades 5-8 Drama Club Choreography – Wednesday
JoAnne Vitiello – Grades K-2 Zumba Kids, Jr. – Wednesday
Laura Colfer – Grades 3-4 Reading Club – Wednesday
Colleen Carter – Grades K-1 Craft Club – Wednesday
Megan Farrell – Grades 3-5 Homework Club – Wednesday
Kerry Terry – Grades 6-8 Homework Club - Wednesday
Laurie Verdeschi – Grades 1-8 Computer Coding Club – Thursday
Christina Collins – Grades 3-5 Homework Club – Thursday
Barbara Imperiale – Grades 5-8 Fashion Design Club – Thursday
Allison Whittle – Grades 1-2 Fundamentals of Soccer – Thursday
JoAnne Vitiello – Grades 3-5 Zumba Kids – Thursday
Michael Purcell – Grades 4-8 Soccer Club – Tuesday & Thursday
Barbara Imperiale – Grades 4-8 Portfolio Project – Monday & Friday
2. RESOLVED that the Board of Trustees approve the appointment of Mary Ann Musumeci as Director of TCCP for the 2017/2018 school year effective October 2, 2017 through June 30, 2018; rate of pay to be $14,735.48 prorated.
Personnel
3. RESOLVED that the Board of Trustees approve childcare leave under the Family and Medical Leave Act for Kristen Quinn to utilize 10 days of accumulated sick and personal leave as appropriate and needed effective on or about January 2, 2018, with a return date to work on or about February 27, 2018, not to exceed seven (7) weeks.
4. RESOLVED that the Board of Trustees approve medical leave under the Family and Medical Leave Act for Melissa Idler to utilize accumulated sick and personal leave as appropriate and needed effective October 10, 2017 through October 20, 2017 with additional leave granted under FMLA if needed and requested.
Building Use
5. RESOLVED that the Board of Trustees approve the building use request of JoAnne Vitiello to teach Zumba to staff of the Tuckahoe CSD and Southampton UFSD from 3:00 p.m. to 4:00 p.m. (3:30 to 4:30 p.m. on days when school clubs are scheduled) during the 2017-2018 school year in the gymnasium or cafetorium based on staff and room availability.
6. RESOLVED that the Board of Trustees approve the building use request of the Student Council to hold an Intro to First Aid class for Grades 3-8 in Room 132 on October 24, 2017 from 2:45 p.m. to 3:30 p.m.
7. RESOLVED that the Board of Trustees approve the building use request of the Student Council to hold a Dodgeball game for Grades 5-6 in the gymnasium on November 7, 2017 from 2:45 p.m. to 3:30 p.m.
8. RESOLVED that the Board of Trustees approve the building use request of the Student Council to host a movie and snack for Grades 3-4 in Room 132 on November 20, 2017 from 2:45 p.m. to 3:30 p.m.
Field Trip
9. RESOLVED that the Board of Trustees approve the partial and full day field trip requests of Grades 4 and 6 to visit the Parrish Art Museum for lessons in Art history for the 2017/2018 school year. The approximate cost to the district will be $357.17 for a partial day and $636.68 for a full day, with all costs reimbursable to the district through the Parrish Art Museum Grant.
Finance
10. RESOLVED that the Board of Trustees approve membership for Doreen Buckley, Director of P.P.S., to the Special Education Administrators of Suffolk for the 2017/2018 school year, at a cost to the district of $30.
11. RESOLVED that the Board of Trustees amend resolution #11 from the September 25, 2017 Board of Trustee meeting to the following:
WHEREAS, during the period of July 5 – July 28, 2017, the Board of Trustees of the Tuckahoe Common School District conducted a Notice for bids to purchase 116 Microsoft Surface Pro 4 Refurbished Hardware (IPads) complete with a 3 year extended service plan, protective cases and related training; and, WHEREAS, only one bidder responded to said bid; THEREFORE, BE IT RESOLVED that the Board of Trustees approve said bid with Microsoft Corporation/Microsoft Store – White Plains, New York.
116 Surface Pro 4 Refurbished units @$679. each = $78,764.
116 Black Protective Covers @$129.99 each w/20% discount = $12,063.07
116 Three Year Complete Warranties @$249. Each w/8% discount = $26,573.28
Total amount of purchase = $117,400.35
12. RESOLVED that the Board of Trustees approve the following budget transfer:
From Code To Code $ Amount Reason for Transfer
A2250.47
A2250.4
$72,000 Transfer from Special Education Tuition to Contractual for Special Education Services
13. WHEREAS, the Board of Trustees of the Tuckahoe Common School District has committed to ensuring a responsible budget for the 2017-2018 school year that ensures adequate and proper instruction and payment of all necessary expenses;
THEREFORE, BE IT RESOLVED that this Board of Trustees herein set the tax levy for the 2017-2018 school year for $18,197,831.
14. WHEREAS, the Board of Trustees of the Tuckahoe Common School District has been committed to fiscal responsibility to this community; and,
WHEREAS, based on the combination of reductions in enrollment and other cost-saving efficiencies, some budgeted funds for 2016-2017 were unspent;
THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes that the Unassigned Fund Balance be fully funded to the maximum of 4% for a total of $806,704.00 as per guidelines as provided by the New York State Real Property Tax Law Section 1318, and the remaining funds be allocated to the Capital Reserve Fund in the amount of $450,000.00 and to the Employee Retirement Reserve in the amount of $40,017.00 for the year ended June 30, 2017.
15. RESOLVED that the Board of Trustees approve the Special Education Services Contract between the Tuckahoe Common School District and the Southampton Union Free School District, for the education of special education students in the elementary and intermediate grades for which the Tuckahoe Common School District is unable to provide, effective September 6, 2017 through June 22, 2018.
CSE Recommendations
16. RESOLVED that the Board of Trustees approve the following recommendations of the Committee on Special Education and the Committee on Pre School Special Education from the meetings held on September 6, 2017, September 13, 2017 and September 25, 2016.
#082130012 #120480404 #082480000
XIII. Convene Meeting of the Audit Committee
At 7:57 p.m., Daniel Crough made a motion to adjourn the Regular Board Meeting and convene the meeting of the Audit Committee, seconded by Robert E. Grisnik and unanimously approved.
• Claims Auditor Report – April 1, 2017 to June 30, 2017
17. RESOLVED that the Board of Trustees accept the Claims Auditor Report for the period April 1, 2017 to June 30, 2017.
Approve: Motion made by Robert E. Grisnik, seconded by Daniel Crough and unanimously carried.
• Cullen & Danowski LLP, External Auditors – Presentation of the Audited Financial Statements for the 2016/2017 School Year
18. RESOLVED that the Board of Trustees accept the Audited Financial Statements as presented for the school year 2016/2017.
Approve: Motion made by Daniel Crough, seconded by Robert E. Grisnik and unanimously carried.
XIV. Adjourn Audit Committee Meeting and Convene Executive Session
At 8:53 p.m., Robert E. Grisnik made a motion to adjourn the Audit Committee meeting and go into Executive Session to discuss Student and Contractual Matters, seconded by Daniel Crough and unanimously carried.
At 9:10 p.m., the Board came out of Executive Session.
At 9:11 p.m., Robert E. Grisnik made a motion to adjourn the meeting, seconded by Daniel Crough, and unanimously carried.
Linda Springer, District Clerk