Date: 11/13/2017
Title: Regular Board Meeting
Sean Hattrick, Chairman, called the Tuckahoe School Board of Trustees Regular Board Meeting to order at 7:30 p.m.
The following Board members and District officials were present:
Sean Hattrick, Chairman
Dr. Daniel Crough, Vice-Chairman
Robert E. Grisnik, Trustee
Arlette Sicari, Principal
Linda Springer, District Clerk
Dr. Philip Kenter, Business Official
Doreen Buckley, Director of P.P.S.
The following individuals were also present:
Mitch Sobczyk Mary-Alice Halsey Kerry Terry Jennifer Hattrick
Jean Dodici Antoinette Counihan Karen Lucas Carmella Palumbo
I. Pledge of Allegiance
II. Approval of Minutes
RESOLVED, that the Board of Trustees approve the minutes of the Work Session on October 23, 2017.
Approve: Motion made by Robert E. Grisnik, seconded by Daniel Crough, and unanimously carried.
III. Treasurer’s Report
RESOLVED that the Board of Trustees approve the Treasurer’s Report for the month of October 2017.
Approve: Motion made by Robert E. Grisnik, seconded by Daniel Crough, and unanimously carried.
IV. Correspondence - None
V. Principal’s Report
1. Enrollment Update:
PK-33, K-35, Grade 1-27, Grade 2-21, Grade 3-31, Grade 4-36, Grade 5-36, Grade 6-37, Grade 7-25, Grade 8-33 = 314
Southampton H.S.-148, Ross School-1, Hampton Bays Elementary/Middle-4, Mercy H.S.-9,
Raynor Country Day School – 12, Our Lady of the Hamptons-21, Southampton Elementary/Intermediate Schools – 4, Chaminade-2, BOCES-8, Alternatives-3 = 212
Total Enrollment: 526 students
2. Mrs. Sicari, on behalf of the students of Tuckahoe School, presented the Board of Trustees with artwork, created by the students with Ms. Imperiale, in recognition of School Board Appreciation Week.
3. Mrs. Sicari updated the Board on the upcoming school events.
VI. Business Official’s Report
1. Mitch Sobczyk reviewed the “News & Notes” he prepared regarding work that has been completed to date.
2. Dr. Kenter reviewed the Residency Report.
3. Dr. Kenter reviewed the Corrective Action Plan related to the June 30, 2017 financial statement Current Year Comments.
VII. New Business
1. Mr. Hattrick reviewed the Board of Trustee goals for 2017/2018 that were presented to the Board by Mr. Skuggevik.
VIII. Old Business
1. An update on the status of the TCSD Wall of Honor Committee was presented.
2. A review of costs and change of location regarding the outdoor educational trips was discussed.
3. Dr. Kenter and Mitch Sobczyk updated the Board regarding the ramp repair and funding of the repair.
IX. Policy Updates
Second Reading and possible adoption of the following policies:
• Policy 1530 – Smoking and Other Tobacco Use on School Premises
• Policy 1741 – Home Schooled Students
• Policy 4526.1-R – Internet Safety Regulation
• Policy 4531 – Field Trip and Excursions
• Policy 5151 – Homeless Children
• Policy 5151-R – Homeless Children Regulation
• Policy 5420 – Student Health Services
• Policy 5420-R – Student Health Services Regulation
• Policy 5460 – Child Abuse, Maltreatment or Neglect in a Domestic Setting
• Policy 5460-R – Child Abuse, Maltreatment or Neglect in a Domestic Setting
• Policy 5500 – Student Records
• Policy 8505 – Meal Charge Policy
X. P.T.O. Report - None
XI. Public Commentary
Mary-Alice Halsey thanked the Board of Trustees and Mitch Sobczyk and his crew for their assistance and support regarding the 5K/10K Race/Walk on October 21, 2017. Ms. Halsey also inquired as to the status of having a substitute nurse when the school nurse is unavailable.
XII. Resolutions
Approve: Motion made by Robert E. Grisnik, seconded by Daniel Crough and unanimously carried; BE IT RESOLVED THAT: The Board of Trustees hereby approves the following resolutions numbered 1 through 8 and 10 through 18.
Appointments
1. RESOLVED that the Board of Trustees approve the appointment of Clarena Bernal as a TCCP Assistant for the 2017/2018 school year effective November 14, 2017 through June 30, 2018; rate of pay to be $14.74 per hour.
2. RESOLVED that the Board of Trustees approve the appointment of Katelyn Fretto as Central Treasurer for the purpose of Extra Classroom Activity for the 2017/2018 school year.
Personnel
3. RESOLVED that the Board of Trustees appoint Diana VanVliet as a Special Education Leave Replacement Teacher effective January 2, 2018 through March 2, 2018; rate of pay to be at Step 1F ($61,747) prorated for school year 2017/2018 and the district to provide health and dental insurance coverage as per the TTA Contract.
4. RESOLVED that the Board of Trustees approve the appointment of Yiseth Pacheco and Frank Iaccio as school Para Professionals for the 2017/2018 school year at an hourly rate of $15.41 effective November 14, 2017 pending fingerprint clearance.
5. RESOLVED that the Board of Trustees approve Jill Raynor and Frank Iaccio as Substitute Teachers on an as needed basis for the 2017/2018 school year effective November 14, 2017 through June 30, 2018 pending fingerprint clearance; at a rate of pay of $125 per diem, with an increase to $135 per diem after 20 full days of service to the district:
Finance
6. RESOLVED that the Board of Trustees approve the participation of the Superintendent of Schools to attend the New York State Education Department Native American Education Conference in Albany, New York on November 13, 2017 and November 14, 2017 at an approximate cost to the district of $500.
7. RESOLVED that the Board of Trustees approve the attendance of the Superintendent of Schools to attend the 2017 Annual School Law Conference on December 8, 2017 at an approximate cost to the district of $200.
8. RESOLVED that the Board of Trustees approve the Grade 7 fundraiser, Family Popcorn and Movie Nights on November 16, 2017, January 18, 2018, February 15, 2018 and April 19, 2018, to raise money for the 2019 Washington D.C. trip.
9. WHEREAS, the Board of Trustees of the Tuckahoe Common School District adopted a Policy to Dispose of Surplus items, and;
WHEREAS, the Board of Trustees has designated the School Business Official as the person responsible to properly dispose of said obsolete items,
THEREFORE, BE IT RESOLVED, that the inventory list of obsolete items reviewed by the Board of Trustees be declared surplus and disposed of at the discretion of the School Business Official.
TABLED
10. RESOLVED that the Board of Trustees approve the Extracurricular Sports Tuition Agreement between Southampton Union Free School District and Tuckahoe Common School District to provide extracurricular athletic sports teams for Tuckahoe students in grades 7 and 8 for the school year 2017/2018.
11. RESOLVED that the Board of Trustees approve the Part-Time Tuition Agreement between Southampton Union Free School District and Tuckahoe Common School District to provide instruction to all residents of Tuckahoe who are of high school age (grades 9-12) for the school year 2017/2018.
12. RESOLVED that the Board of Trustees approve the 2017-2018 contract between Reading and Writing Project Network, LLC and the Tuckahoe Common School District for professional development services rendered by the Network to the district at a total approximate cost of $11,500.
13. RESOLVED that the Board of Trustees approve the 2017-2018 Child Abuse Prevention Services (CAPS) membership for programs and services rendered to the Tuckahoe Common School District at a cost of $250.
14. RESOLVED that the Board of Trustees approve the Tuckahoe Common School District Corrective Action Plan as related to the June 30, 2017 financial statement Current Year Comments as presented by the auditing firm of Cullen and Danowski, LLP to the Tuckahoe Common School District at their October 10, 2017 meeting.
15. WHEREAS, the Board of Trustees of the Tuckahoe Common School District has a lease agreement currently in place under New York State Negotiated Contract with Xerox Corporation AKA Carr Business Systems, Xerox; to lease copier and printer machines at an established monthly rate which includes service and supplies and,
WHEREAS, said lease agreement expires December 31, 2017; and,
WHEREAS Xerox Corporation has provided a new 60-month lease agreement from December 31, 2017 – December 31, 2022; which includes the replacement of all current equipment with new equipment and a continuation of service and supplies to be provided as part of the agreement as outlined therein under Eastern Suffolk BOCES Contract # 2017-044-0421; and with a lowered overall monthly cost from $19,487.52 to $13,725.12;
THEREFORE, BE IT RESOLVED that the Board of Trustees approve the lease agreement with Xerox Corporation from December 31, 2017 through December 31, 2022.
Building Use
16. RESOLVED that the Board of Trustees approve the building use request of Grade 7 to host Family Movie Night Fundraisers on November 16, 2017, January 18, 2018, February 15, 2018 and April 19, 2018 from 2:45 p.m. to 8:30 p.m. in the Cafetorium.
Policy
17. RESOLVED that the Board of Trustees approve the following policies.
• Policy 1530 – Smoking and Other Tobacco Use on School Premises
• Policy 1741 – Home Schooled Students
• Policy 4526.1-R – Internet Safety Regulation
• Policy 4531 – Field Trip and Excursions
• Policy 5151 – Homeless Children
• Policy 5151-R – Homeless Children Regulation
• Policy 5420 – Student Health Services
• Policy 5420-R – Student Health Services Regulation
• Policy 5460 – Child Abuse, Maltreatment or Neglect in a Domestic Setting
• Policy 5460-R – Child Abuse, Maltreatment or Neglect in a Domestic Setting
• Policy 5500 – Student Records
• Policy 8505 – Meal Charge Policy
CSE Recommendations
18. RESOLVED that the Board of Trustees approve the following recommendations of the Committee on Special Education from the meetings held on October 3, 2017, October 4, 2017 and October 16, 2017
#120480418 #120480375 #120480305
XIII. Executive Session
At 8:34 p.m., the Sean Hattrick made a motion to go into Executive Session to discuss Personnel Matters, seconded by Robert E. Grisnik and unanimously carried.
At 8:59 p.m., the Board came out of Executive Session and passed the following resolution.
19. WHEREAS, the Board of Trustees of the Tuckahoe Common School District entered into an agreement with Joseph C. Dyer on June 28, 2012 to provide Long term healthcare insurance with a 5% inflation index to be purchased and continued after separation from the district; and,
WHEREAS, said premium notice with a 20% increase totaling $8,690.40 was received by the Business Office from Northwestern Mutual Life Insurance Company, the vendor chosen by the Board to provide said service to the above-named insured, which was in excess of a 5% inflation index,
THEREFORE, BE IT RESOLVED by this Board, that a motion was made by Robert E. Grisnik and seconded by Dr. Daniel Crough to approve said premium payment in the amount of $8,690.40, as there were no premium increases in the past several years and that the aggregate total of this increase was less than a 5% per annum increase that was approved which did not occur from previous premium notices. Said was unanimously approved.
At 9:00 p.m., Robert E. Grisnik made a motion to adjourn the meeting, seconded by Sean Hattrick, and unanimously carried.
Linda Springer, District Clerk