Date: 06/11/2018

Title: Regular Board Meeting

Sean Hattrick, Chairman, called the Tuckahoe School Board of Trustees Regular Board Meeting to order at 7:30 p.m.

The following Board members and District officials were present:

Sean Hattrick, Chairman
Dr. Daniel Crough, Vice-Chairman
Robert E. Grisnik, Trustee

Leonard Skuggevik, Superintendent
Arlette Sicari, Principal
Linda Springer, District Clerk
Doreen Buckley, Director of P.P.S.
Carl Fraser, Interim School Business Official
Katelyn Fretto, District Treasurer

The following individuals were also present:

Mitch Sobczyk Mary-Alice Halsey Laura Rissone Robert Sior

I. Pledge of Allegiance

II. Approval of Minutes

RESOLVED, that the Board of Trustees approve the minutes of the Annual Budget Hearing and Board Meeting on May 7, 2018 and the Annual Meeting and Trustee Election on May 15, 2018.

Approve: Motion made by Robert E. Grisnik, seconded by Daniel Crough, and unanimously carried.

III. Approval of Treasurer’s Reports

RESOLVED, that the Board of Trustees approve the Treasurer’s Report for the months of April and May 2018.

Approve: Motion made by Robert E. Grisnik, seconded by Daniel Crough, and unanimously carried.

IV. Correspondence

1. Correspondence received from Eastern Suffolk BOCES congratulating the district on passing the 2018/2019 Budget.

2. Correspondence received from Fred Langstaff requesting the Board to nominate him as the Area 12 Director for New York State School Boards Association (NYSSBA).
V. Superintendent’s Report

1. Enrollment Update:
PK-27, K-34, Grade 1-28, Grade 2-22, Grade 3-30, Grade 4-35, Grade 5-35, Grade 6-35, Grade 7-24, Grade 8-33 = 303
Southampton H.S.-139, Ross School-1, Hampton Bays Elementary/Middle-2, Sequoya H.S.-1, Mercy H.S.-8, Raynor Country Day School – 12, Our Lady of the Hamptons-21, Southampton Elementary/Intermediate Schools – 5, Chaminade-2, BOCES-3, WHBLC-5, Alternatives-3, Just Kids-2, It takes a Village-1 = 205
Total Enrollment: 508 students

2. Mr. Skuggevik reported on the Suffolk County Sheriff’s Department school safety review.

3. Mr. Skuggevik has planned a community meeting to discuss the Community Survey and 5 Year Plan for the district. The meeting will be June 25, 2018 at 6:30 p.m. in the Library.

VI. Principal’s Report

1. Mrs. Sicari reported on the upcoming school events.

2. Mrs. Sicari reported that the Shared Decision Making Team has updated the format for report cards starting in the 2018/2019 school year.

VII. Business Official’s Report

1. Mitch Sobczyk reviewed the “News & Notes” he prepared regarding work that has been completed to date.

2. Carl Fraser reported on residency updates for incoming and outgoing student files.

3. Katelyn Fretto reviewed the monthly Fund Balance Analysis.

VIII. Policy Manual Updates

1. First Reading of the following policies:
• Policy 5300.30 – Prohibited Student Conduct
• Policy 5420 – Student Health Services
• Policy 5420-R –Student Health Services Regulation
• Policy 8505 – “Charging” School Meals and Prohibition Against Shaming

IX. New Business

1. Mrs. Sicari informed the Board that Peter Falango is working on his Administrative Internship; she will be mentoring him through the duration of the internship.

X. Old Business - None

XI. P.T.O. Report - None

XII. Public Commentary

Laura Rissone requested that the Board and Administration review the ways in which they disseminate information regarding the district so that parents of high school students and all residents are able to receive the information.

XIII. Resolutions (For Approval)

Approve: Motion made by Robert E. Grisnik, seconded by Daniel Crough and unanimously carried; BE IT RESOLVED THAT: The Board of Trustees hereby approves the following resolutions numbered 1 through 5, 7 through 15 and 17 through 28.

Personnel

1. RESOLVED that the Board of Trustees approve Angela Parisi to perform duties required as Guidance Counselor for the Tuckahoe Common School District effective July 1, 2018 through August 31, 2018; not to exceed 10 days at per diem rate.

2. RESOLVED that the Board of Trustees approve Jessica Ovanessian to perform Instructional Technology services effective July 2, 2018 through August 31, 2018 not to exceed 25 days at per diem rate.

3. RESOLVED that the Board of Trustees approve Mitchell Sobczyk to carry over up to ten (10) unused vacation days and Kevin Robinson to carry over five (5) unused vacation days from the 2017/2018 school year to be used by December 31, 2018.

4. RESOLVED, that the Board Chairman is authorized to execute an amendment to the Agreement dated June 26, 2017 providing for the terms and conditions of the employment of Arlette Sicari as Principal for the period July 1, 2018 through June 30, 2019.

5. RESOLVED, that the Board Chairman is authorized to execute an amendment to the Agreement dated June 26, 2017 providing for the terms and conditions of the employment of Doreen Buckley as Director of Special Education and Pupil Personnel Services for the period July 1, 2018 through June 30, 2019.

6. RESOLVED, that the Board Chairman is authorized to execute an amendment to the Agreement providing for the terms and conditions of the employment of Carl Fraser as Interim School Business Official for the period July 1, 2018 through June 30, 2019.

TABLED

7. RESOLVED, that the Board Chairman is authorized to execute an amendment to the Agreement dated July 10, 2017 providing for the terms and conditions of the employment of Linda Springer as Executive Assistant and District Clerk for the period July 1, 2018 through June 30, 2019.
8. RESOLVED, that the Board Chairman is authorized to execute an amendment to the Agreement dated July 10, 2017 providing for the terms and conditions of the employment of Matthew Doris as Food Service Director for the period July 1, 2018 through June 30, 2019.

9. RESOLVED, that the Board Chairman is authorized to execute an amendment to the Agreement dated July 1, 2017 providing for the terms and conditions of the employment of Adrienne Heiselman as Account Clerk Typist for the period July 1, 2018 through June 30, 2019.

10. RESOLVED, that the Board Chairman is authorized to execute an amendment to the Agreement dated July 10, 2017 providing for the terms and conditions of the employment of Katelyn Fretto as District Treasurer for the period July 1, 2018 through June 30, 2019.

Appointments

11. RESOLVED, that the Board of Trustees approve the following appointments:

Elizabeth Rodrigues as an office helper on an as needed basis effective June 25, 2018 through August 31, 2018; rate of pay $21.07 per hour.

Derrick Edgar as a per diem substitute custodian for the 2018/2019 school year effective July 1, 2018; rate of pay $21.29 per hour.

Norris Riddick, Shonda Reed, Justin Maas, Carlos Alfaro, Timothy Jackson and Volodymyr Yaremchuk as per diem substitute custodians for the 2018/2019 school year effective July 1, 2018, rate of pay $19.68 per hour.

12. RESOLVED that the Board of Trustees approve Sherryl Bruyn, Speech Language Pathologist, to provide Speech Therapy services as per the TTA Schedule B Home Tutor rate of $87.00 per hour, effective July 1, 2018 through August 31, 2018 as needed.

13. RESOLVED that the Board of Trustees appoint Nicole Hadix to perform duties for the Reading Department effective July 1, 2018 through August 31, 2018 at a rate of pay of $20.00 per hour, not to exceed 12 hours per week.

Administrative

14. RESOLVED that the Tuckahoe Common School Board of Trustees nominate Fred Langstaff for Area 12 Director of the New York State School Association.

15. RESOLVED that the Board of Trustees as per Policy 5152 sets the tuition rate for non-resident students at $4,000 for the 2018/2019 school year; this rate is applicable for non-resident students of staff and full time in house vendors only.

16. WHEREAS the Board of Trustees would like to recognize Robert E. Grisnik, Board Trustee, who has made outstanding contributions to public education, has gone above and beyond the call of duty, devoted his time and resources on behalf of the children and community, and through his devotion inspires other board members and the community as an ideal role model for future generations;
THEREFORE BE IT RESOLVED that the Board of Trustees nominate Robert E. Grisnik for the New York State School Boards Association Everett R. Dyer Award for distinguished school board service.

Approve: Motion made by Daniel Crough, seconded by Sean Hattrick, and unanimously carried.

Finance

17. RESOLVED that the Board of Trustees authorize the School Business Official to make all necessary budgetary transfers for the end of the year financial book closing.

18. WHEREAS the Board of Trustees authorizes the extension of the transportation contracts with Montauk Bus LLC for an additional five (5) year period for school years: 2018-2019, 2019-2020, 2020-2021, 2021-2022 and 2022-2023. The rate for year one (2018-2019) will be 2.0%; year two (2019-2020) will be 1.9%; year three (2020-2021) will be 1.8%. The rates will increase as stated, or the CPI (cost of
living adjustment) as published yearly by the Commissioner of Education whichever is lower for that given year. The rate for year four (2021-2022) and year five (2022-2023) will be zero percent (0.0%).
FURTHERMORE it is agreed that the school district will purchase the fuel for the transportation contract through the State of New York. The cost of fuel purchased by the school district will be deducted from the transportation contract through monthly invoicing.
THREOFE BE IT RESOLVED that the Board of Trustees authorizes the Board Chairman to execute the extension of the contract with Montauk Bus LLC for the Main Contract, Athletic and Field Trips Contract, Out of District Contract and Main Summer Contract (Summer 2018, 2019, 2020, 2021, 2022) in accordance with the terms and services outlined therein.

19. RESOLVED that the Board of Trustees approve the agreement with Tel/Logic Inc., d.b.a. E-Rate Central to provide E-Rate consulting services for the 2017-18 school year. The Universal Service Schools and Libraries Program (“E-Rate”) provides discounts of up to 90% to help eligible schools and libraries in the U.S. obtain and maintain affordable Wide Area Network (WAN) and Internet Access. The cost of this service is $2,000.

20. RESOLVED that the Board of Trustees of the Tuckahoe Common School District approve the agreement for the following services with Complete Rehabilitation PT, OT, SLP of the Hamptons, PLLC for the period of July 1, 2018 – June 30, 2019 and authorize the chairman to execute the agreement in accordance with the terms and services outlined therein.

21. RESOLVED that the Board of Trustees approve LIDC (Long Island Development Consulting) to provide parent training for the parents of children with special needs effective July 9, 2018 through June 30, 2019 per the contractual agreement.

22. RESOLVED that the Board of Education hereby authorizes and directs that unassigned fund balance remaining in the District's General Fund at the conclusion of the 2017-18 fiscal year on June 30, 2018, or so much of the amount as is available for this purpose, shall be transferred to the following reserves:
* Workers’ Compensation Reserve fund to a maximum amount of $200,000
* Unemployment Reserve Fund to a maximum amount of $200,000
* Retirement contribution reserve fund to a maximum amount of $200,000
* Employee benefit accrued liability reserve fund to a maximum amount of $200,000
The funds shall be deposited, invested, and accounted for in accordance with General Municipal Law.
BE IT FURTHER RESOLVED that the above-described transfer may occur at any time after the District's year-end fund balance, as of June 30, 2018, has been calculated and ascertained with reasonable certainty, provided that the transfer shall occur prior to issuance of the District's tax levy for the 2018-2019 school year.

23. TAX ANTICIPATION NOTE RESOLUTION OF TUCKAHOE COMMON SCHOOL DISTRICT, NEW YORK, ADOPTED JUNE 11, 2018, AUTHORIZING THE ISSUANCE OF NOT TO EXCEED $2,800,000 TAX ANTICIPATION NOTES IN ANTICIPATION OF THE RECEIPT OF TAXES TO BE LEVIED FOR THE FISCAL YEAR ENDING JUNE 30, 2019

RESOLVED BY THE BOARD OF TRUSTEES OF TUCKAHOE COMMON SCHOOL DISTRICT, IN THE COUNTY OF SUFFOLK, NEW YORK, AS FOLLOWS:

Section 1. Tax Anticipation Notes (herein called “Notes”) of Tuckahoe Common School District, in the County of Suffolk, New York (herein called “District”), in the principal amount of not to exceed $2,800,000, and any notes in renewal thereof, are hereby authorized to be issued pursuant to the provisions of Sections 24.00 and 39.00 of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called “Law”).

Section 2. The following additional matters are hereby determined and declared:
(a) The Notes shall be issued in anticipation of the collection of real estate taxes to be levied for school purposes for the fiscal year commencing July 1, 2018 and ending June 30, 2019, and the proceeds of the Notes shall be used only for the purposes for which said taxes are levied.
(b) The Notes shall mature within the period of one year from the date of their issuance.
(c) The Notes are not issued in renewal of other notes.
(d) The total amount of such taxes remains uncollected at the date of adoption of this resolution.

Section 3. The Notes hereby authorized shall contain the recital of validity prescribed by Section 52.00 of the Law and shall be general obligations of the District, and the faith and credit of the District are hereby pledged to the punctual payment of the principal of and interest on the Notes and unless the Notes are otherwise paid or payment provided for, an amount sufficient for such payment shall be inserted in the budget of the District and a tax sufficient to provide for the payment thereof shall be levied and collected.

Section 4. Subject to the provisions of this resolution and the Law, and pursuant to Sections 50.00, 56.00, 60.00 and 61.00 of the Law, the power to sell and issue the Notes authorized pursuant hereto, or any renewals thereof, and to determine the terms, form and contents, including the manner of

execution, of such Notes, and to execute tax certifications relative thereto, is hereby delegated to the Chairman of the Board of Trustees, the chief fiscal officer of the District.

Section 5. The Notes shall be executed in the name of the District by the manual signature of the Chairman of the Board of Trustees, the Vice Chairman of the Board of Trustees, the District Treasurer, the District Clerk, or such other officer of the District as shall be designated by the chief fiscal officer of the District, and shall have the corporate seal of the District impressed or imprinted thereon which corporate seal may be attested by the manual signature of the District Clerk.

Section 6. This resolution shall take effect immediately.

Field Trips

24. RESOLVED that the Board of Trustees approve the field trip request of Grade 4 to visit Southampton Historical Society on June 8, 2018 for a Social Studies and English Language Arts lesson from 9:45 a.m. to 2:15 p.m. at an approximate cost to the district of $454.84.

25. RESOLVED that the Board of Trustees approve the field trip request of Grade 4 to visit the Morton Wildlife Refuge for a Science lesson on June 6, 2018 from 10:30 a.m. to 2:30 p.m. at an approximate cost to the district of $407.79.

26. RESOLVED that the Board of Trustees approve the field trip request of the National Junior Honor Society to visit the United Nations and Gershwin Theater on October 24, 2018 from 7:00 a.m. to 7:00 p.m. at an approximate cost to the district of $3,216.

27. RESOLVED that the Board of Trustees approve the field trip request of Grade 8 to visit Washington D.C. from April 10, 2019 through April 12, 2019 to visit historical monuments, landmarks and museums in connection with the Social Studies curriculum at an approximate cost to the district of $18,888.

CSE Recommendations

28. RESOLVED that the Board of Trustees approve the recommendations of the Committee on Special Education and the Committee on Pre School Special Education from the meetings held on January 19, 2018, April 9, 2018, April 13, 2018, May 8, 2018, May 9, 2018, May 16, 2018, May 23, 2018, May 24, 2018, May 25, 2018, and May 31, 2018 for the following students.

#120480206 #120480178 #120480404 #120480387 #120480228
#112630001 #082480000 #120480435 #120480405 #120480382
#120480402 #120480413 #120480421 #120480157 #120480066
#120480380 #120480163 #120480427 #120480203 #120480096
#120480008

XIV. Executive Session

At 8:35 p.m., Sean Hattrick made a motion to enter into Executive Session to discuss Contractual Matters, seconded by Daniel Crough and unanimously carried.

At 10:30 p.m., the Board came out of Executive Session and approved the following resolutions.

Approve: Motion made by Robert E. Grisnik, seconded by Sean Hattrick, and unanimously carried.

29. RESOLVED, that the Board Chairman is authorized to execute an amendment to the Agreement dated May 7, 2018 providing for the terms and conditions of the employment of Lauri Lenahan as Account Clerk Typist for the period July 1, 2018 through June 30, 2019.

Approve: Motion made by Robert E. Grisnik, seconded by Sean Hattrick, and unanimously carried.

At 10:31 p.m., Sean Hattrick made a motion to adjourn the meeting, seconded by Daniel Crough, and unanimously carried.

Linda Springer, District Clerk