Date: 08/14/2017
Title: Regular Board Meeting
Sean Hattrick, Chairman, called the Tuckahoe School Board of Trustees Regular Board Meeting to order at 7:30 p.m.
The following Board members and District officials were present:
Sean Hattrick, Chairman
Dr. Daniel Crough, Vice-Chairman
Robert E. Grisnik, Trustee
Dr. Allan Gerstenlauer, Interim Superintendent
Linda Springer, District Clerk
Dr. Philip Kenter, Business Official
Katelyn Smith, District Treasurer
The following individuals were also present:
Mitch Sobczyk Mary-Alice Halsey Doreen Buckley Alan Yu
Leonard Skuggevik
I. Pledge of Allegiance
II. Approval of Minutes
RESOLVED, that the Board of Trustees approve the minutes of the Reorganizational Meeting on July 10, 2017, the Special Board Meeting on July 24, 2017 and the Special District Meeting on August 4, 2017.
Approve: Motion made by Daniel Crough, seconded by Sean Hattrick, and unanimously carried.
III. Treasurer’s Report
RESOLVED that the Board of Trustees approve the Treasurer’s Reports for the months of June and July 2017.
Approve: Motion made by Robert E. Grisnik, seconded by Daniel Crough, and unanimously carried.
IV. Correspondence
1. Correspondence was received from the Rogers Memorial Library sharing the results of the August 4, 2017 Budget Vote and Trustee election as well as thanking Linda Springer, District Clerk and Linda Cennamo, Election Worker for their assistance during the vote.
2. Correspondence was received from the Nassau-Suffolk School Boards Association, Inc. announcing the Resolution Dinner Meeting to be held on September 28, 2017.
V. Superintendent’s Report
1. Dr. Gerstenlauer updated the Board on staffing.
2. Dr. Gerstenlauer reviewed the Suffolk County Shared Services Initiative.
VI. Principal’s Report
1. Dr. Gerstenlauer updated the Board regarding the school information packets for students and their families.
VII. Business Official’s Report
1. Mitch Sobczyk reviewed the “News & Notes” he prepared regarding work that has been completed to date.
VIII. New Business
1. Mr. Hattrick requested to review Policy 6410, Authorized Signatures. Further research will be done in regards to the number of signatures needed on district checks.
2. The Board of Trustees discussed the start time for Board meetings; the start time will remain at 7:30 p.m.
IX. Old Business
1. Discussion took place regarding the list of repairs and expenditures necessary to be included in resolution #5, monies to be expended from the Capital Reserve Fund and brought to a public vote.
X. Public Commentary - None
XI. Resolutions
Approve: Motion made by Daniel Crough, seconded by Robert E. Grisnik and unanimously carried; BE IT RESOLVED THAT: The Board of Trustees hereby approves the following resolutions numbered 1 through 4 and 6 through 8.
Finance
1. RESOLVED that the Board of Trustees approve Protective Investigation Services to provide residential verification services to the Tuckahoe Common School District for the 2017/2018 school year at rate of $35 per hour and mileage expense reimbursed at the prevailing IRS rate; annual cost not to exceed $65,000 per year.
2. Whereas, the Board of Trustees of the Tuckahoe Common School District has a contract currently in place with Message Logix, Inc., d/b/a K12 Alerts; to provide automated direct dial and texting/email services to the students, staff, and families updating them with emergency and regular information, announcements and important dates, having determined this to be an essential service provided to the district. Therefore, be it resolved that the Board of Trustees approve said contract(s) and services as outlined therein.
3. RESOLVED that the Board of Trustees approve the Tuckahoe Common School District 2018-2019 Budget Calendar.
4. WHEREAS, in accordance with the New York State County-wide Shared Services Initiative enacted by Part BBB of Chapter 59 of the Laws of 2017 (“the Law”), Suffolk County Executive Steven Bellone serves as chair of the Shared Services Panel (“the Panel”) for Suffolk County; and
WHEREAS, as allowed under the Law, County Executive Bellone invited all school districts within Suffolk County to participate in the county-wide shared services property tax savings plan; and
WHEREAS, the Law requires the governing body of any such school district which wishes to accept such invitation to select a representative of such governing body, by majority vote, to serve as a member of the Panel; now, therefore be it
RESOLVED, that the Board of Trustees of the Tuckahoe Common School District hereby accepts the invitation of Suffolk County Executive Steven Bellone to participate on the Shared Services Panel of Suffolk County; and
RESOLVED, that Mr. Leonard Skuggevik is hereby appointed to serve as the official voting representative for the Tuckahoe Common School District, effective September 1, 2017.
5. BE IT RESOLVED, that the Board of Trustees hereby authorizes the following proposition to be submitted to the voters of the Tuckahoe Common School District on October 10, 2017:
SHALL the Board of Trustees be authorized to expend a sum not to exceed $ To Be Determined from the 2007 Construction Capital Reserve Fund established in March 2007 for the purpose of completing renovations to the entrance/exit ramp on the northeast side of the Tuckahoe School, renovations to the gymnasium including the replacement of ceiling tile, replacement of classroom windows and all labor, materials, equipment, apparatus, and incidental costs associated.
TABLED
Personnel
6. RESOLVED that the Board of Trustees approve childcare leave under the Family and Medical Leave Act for Katelyn Fretto to utilize accumulated sick and vacation leave as appropriate and needed effective on or about October 14, 2017.
Administrative
7. RESOLVED that the Board of Trustees approve the Tuckahoe Common School District 2017/2018 Professional Development Plan.
CSE Recommendations
8. RESOLVED that the Board of Trustees approve the recommendations of the Committee on Special Education and the Committee on Pre School Special Education from the meetings held on June 16, 2017, July 20, 2017, July 24, 2017 and August 9, 2017 for the following students.
#120480206 #120480408 #120480404 #120480407
#120480178 #120480177 #120480412 #120480380
#120480387
XII. Executive Session
At 8:27 p.m., Daniel Crough made a motion to go into Executive Session to discuss Student Matters, seconded by Robert E. Grisnik and unanimously carried.
At 8:37 p.m., the Board came out of Executive Session and convened a meeting of the Audit Committee.
XIII. Audit Committee Meeting
Alan Yu, C.P.A. of Cullen & Danowski, LLP
XIV. Executive Session
At 9:05 p.m., the Daniel Crough made a motion to go into Executive Session to discuss Contractual Matters, seconded by Robert E. Grisnik and unanimously carried.
At 9:15 p.m., the Board came out of Executive Session.
At 9:16 p.m., Robert E. Grisnik made a motion to adjourn the meeting, seconded by Sean Hattrick, and unanimously carried.
Linda Springer, District Clerk