Date: 02/13/2017
Title: Regular Board Meeting
The Tuckahoe School Board of Trustees Regular Meeting was called to order at 6:30 p.m. by
Robert E. Grisnik, Chairman.
The following Board members and District officials were present:
Robert E. Grisnik, Chairman
Sean Hattrick, Vice-Chairman
Dr. Allan Gerstenlauer, Interim Superintendent
Linda Springer, District Clerk
The following individual was also present:
Neil Block
I. Executive Session
At 6:30 p.m., Robert E. Grisnik made a motion to go into Executive Session to discuss Personnel, seconded by Sean Hattrick, and unanimously carried.
At 7:20 p.m., the Board came out of Executive Session and passed the following resolution.
RESOLVED that the Board of Trustees approves five (5) days of extended sick leave for Mary Schneider to be utilized in the 2016/2017 school year; the five (5) days of extended sick leave will be refundable to the district with the commencement of the 2017/2018 school year; in accordance with Article X of the Tuckahoe Teachers’ Association Agreement.
Approve: Motion made by Robert E. Grisnik, seconded by Sean Hattrick, and unanimously carried.
At 7:30 p.m., Robert E. Grisnik reconvened the Regular Board Meeting.
The following individuals were also present:
Mitch Sobczyk Mary-Alice Halsey Kelly McClinchy Bill Chaleff
Allison Whittle Beth Muhs Mary Schneider Karen Lucas
II. Pledge of Allegiance
III. Approval of Minutes
RESOLVED, that the Board of Trustees approve the minutes of the Work Session & Budget Work Session on January 30, 2017 and the Budget Work Session on February 6, 2017.
Approve: Motion made by Sean Hattrick, seconded by Robert E. Grisnik, and unanimously carried.
IV. Treasurer’s Report
RESOLVED that the Board of Trustees approve the Treasurer’s Report for the month of January 2017.
Approve: Motion made by Sean Hattrick, seconded by Robert E. Grisnik, and unanimously carried.
V. Correspondence
1. Correspondence was received from Eastern Suffolk BOCES regarding the PTA Dinner that is scheduled for March 22, 2017.
2. Correspondence was received from Eastern Suffolk BOCES regarding a Call for Nominations for the April 19, 2017 election.
VI. Superintendent’s Report
1. Dr. Gerstenlauer requested Bill Chaleff of Chaleff and Rogers, Architects P.C. to make a presentation regarding the structural damage to the northeast entrance ramp.
2. Enrollment Update:
PK(F)-16, PK(S)-16, K(D)-17, K(F)-13 1OB-11, 1W-13, 2C-19, 2D-18, 3C-21, 3V-18, 4L-20,
4O-18, 5G-19, 5T-18, 6G-14, 6T-14, 7-32, 8-39 = 336
Southampton H.S.-154, Ross School-1, Hampton Bays Elementary/Middle-3, Montessori-1, Mercy H.S.- 11, Raynor Country Day School-11, Our Lady of the Hamptons-20, Southampton Elementary/Intermediate Schools-3, Chaminade-1, BOCES-7, Alternatives-5 = 217 for a grand total of 553 students.
3. Dr. Gerstenlauer updated the Board regarding the visit by the State Education Department Native American Education Unit, the date of the visit will be rescheduled due to weather conditions.
4. Dr. Gerstenlauer extended an invitation to the Board to attend SCOPE’s 16th Annual School District Awards Dinner on March 20, 2017. The district has honored the following staff members this year, Katelyn Fretto, Angela Parisi, Dr. Sharyn Lawall and Kate Ryan.
5. Dr. Gerstenlauer and Dr. Kenter presented a 2017/2018 preliminary budget update.
6. The February 27, 2017 Work Session/Budget Work Session was canceled, the next Budget Work Session will take place on March 6, 2017.
VII. Principal’s Report
1. Mrs. Sicari updated the Board on the upcoming school events.
VIII. Business Official’s Report
1. Mitch Sobczyk reviewed the “News & Notes” he prepared regarding work that has been completed to date.
2. Dr. Kenter reviewed the Residency Report.
IX. New Business - None
X. Old Business – None
XI. P.T.O. Report
Mary Schneider reviewed the upcoming events.
XII. Public Commentary
Beth Muhs inquired whether there was any new information regarding the Superintendent Search. Mr. Grisnik outlined the schedule for the search that was finalized with Ingerman Smith L.L.P., who will be conducting the search.
XIII. Resolutions
Approve: Motion made by Sean Hattrick, seconded by Robert E. Grisnik and unanimously carried; BE IT RESOLVED THAT: The Board of Trustees hereby approves the following resolutions numbered 1 through 13.
Personnel
1. RESOLVED that the Board of Trustees approve the salary schedule movement for Barbara Imperiale from column 8H $86,839 to column 8J $88,992, effective February 1, 2017.
Finance
2. WHEREAS, this school district was notified by the New York State Department of Education to conduct lead testing of all water sources operated within the district and obtain a quality report on the level of lead detected at each respective source, and;
WHEREAS, said report indicated that two older model water drinking fountains located in the main building contained levels of lead particles higher than the established standard, that these be replaced as soon as possible in this fiscal year though on Contingency Budget;
THEREFORE, BE IT RESOLVED by this Board that where it believes this to be an immediate health and safety issue, it authorizes the replacement of both older model water drinking fountains with two new filtered-type units, which comply with New York State law and standards.
3. WHEREAS, this school district operates a variety of Special Education programs to meet the needs of its students; and,
WHEREAS, during the course of this fiscal year, several Special Education students have been relocated from their original placements to Eastern Suffolk BOCES, so that their individual needs can be better met with services and staff;
THEREFORE, BE IT RESOLVED by this Board, that Tuckahoe CSD authorizes the following budget transfers from the current 2016-17 budget to pay for anticipated upcoming costs expected to be incurred with Eastern Suffolk BOCES:
From Code A2250.47 (Southampton UFSD Tuition) to Code A2250.49 (ESBOCES Special Educational Services) in the amount of $305,910.
From Code A2250.473 (Charter School Tuition) to Code A2250.49 (ESBOCES Special Educational Services) in the amount of $220,000.
From Code A2280.49 (ESBOCES Occupational Educational Services) to Code A2250.49 (ESBOCES Special Educational Services) in the amount of $26,434.06.
Building Use
4. RESOLVED that the Board of Trustees approve the building use request of the Southampton Fire District to hold monthly meetings in the Library from 7:30 p.m. to 9:30 p.m. on February 9, 2017, March 9, 2017, April 13, 2017, May 11, 2017, June 8, 2017, July 13, 2017, August 10, 2017, September 14, 2017, October 12, 2017, November 9, 2017 and December 14, 2017; additionally a Budget Hearing on October 17, 2017 and District Elections on December 12, 2017 from 5:00 pm. To 9:00 p.m.
5. RESOLVED that the Board of Trustees approve the building use request of the Tuckahoe Student Council to hold a Grade 6-8 Dance in the Cafetorium on March 24, 2017 from 6:00 p.m. to 8:00 p.m.
Field Trips
6. RESOLVED that the Board of Trustees approve the field trip request of the Music Department to attend the All-County Music Festival on March 4, 2017 from 8:00 a.m. to 2:45 p.m., March 10, 2017 from 2:00 p.m. to 8:45 p.m. and on March 11, 2017 from 8:00 a.m. to 1:45 p.m. at an approximate cost to the district of $1,956.61.
7. RESOLVED that the Board of Trustees approve Grade 8 to visit the Riverhead Campus of Suffolk Community College on March 2, 2017 from 8:30 a.m. to 11: 30 a.m. at an approximate cost to the district of $310.58.
8. RESOLVED that the Board of Trustees approve Pre-K, Kindergarten and Grade 1 to visit the Patchogue Theatre for a performance of Pete the Cat for a lesson in literature on March 24, 2017 from 9:15 a.m. to 12:30 p.m. at an approximate cost to the district of $1,273.25.
9. RESOLVED that the Board of Trustees approve Pre-K to visit the Children’s Museum of the East End for a tour and lesson on seeds on May 9, 2017 from 9:00 a.m. to 2:00 p.m. at an approximate cost to the district of $496.92.
CSE Recommendations
10. RESOLVED that the Board of Trustees approve the recommendations of the Committee on Special Education and the Committee on Pre School Special Education from the meetings held on January 19, 2017, January 30, 2017 and January 31, 2017 for the following students.
#120480096 #120480312 #120480007
Building Use
11. RESOLVED that the Board of Trustees approve the building use request of the Student Council to hold a Healthy Nutrition Event in Room 132 on March 1, 2017 from 2:45 p.m. to 3:30 p.m.
Field Trip
12. RESOLVED that the Board of Trustees approve the field trip request of Grade 3 to attend a performance of Mufaro’s Beautiful Daughters to study Africa and its culture, and to stop for lunch at Friendly’s Restaurant, on May 10, 2017 from 9:30 a.m. to 1:30 p.m. at an approximate cost to the district of $843.75.
Finance
13. WHEREAS, the Board of Trustees of the Tuckahoe Common School District has been advised of significant structural deterioration of the northeast entrance ramp causing it to be closed and determined to be unsafe at this time by the architectural firm of Chaleff and Rogers; and,
WHEREAS, this is a significant safety issue to staff, students and visitors wherein it limits egress from the building in the event of an emergency.
THEREFORE, BE IT RESOLVED, that Chaleff and Rogers be charged with facilitating the emergency repairs and/or replacement work necessary to the northeast ramp immediately.
FURTHER, that Chaleff and Rogers ensures the work to be performed to the northeast ramp is in compliance with all applicable local and New York State laws and provisions; and,
FURTHER, that Chaleff and Rogers be responsible for the overall review of vendor bids received and/or proposals from vendors currently on a valid contract, based on drawings and specifications they will render and to oversee the entire repair to the northeast ramp in a timely manner.
XIV. Executive Session
At 8:38 p.m., Robert E. Grisnik made a motion to adjourn the meeting, seconded by Sean Hattrick, and unanimously carried.
Linda Springer, District Clerk