Date: 12/12/2016

Title: Regular Board Meeting

The Tuckahoe School Board of Trustees Regular Meeting was called to order at 6:30 p.m. by
Robert E. Grisnik, Chairman.

The following Board members and District officials were present:
Robert E. Grisnik, Chairman
Sean Hattrick, Vice-Chairman
Daniel Crough, Trustee

Dr. Allan Gerstenlauer, Interim Superintendent
Linda Springer, District Clerk

The following individuals were also present: 

Neil Block
 
I. Executive Session

At 6:30 p.m., Robert E. Grisnik made a motion to go into Executive Session to discuss Personnel & Student Matters, seconded by Sean Hattrick, and unanimously carried.

At 7:55 p.m., the Board came out of Executive Session and reconvened the Regular Board Meeting.

      The following individuals were also present:

Mitch Sobczyk Mary-Alice Halsey Kelly McClinchy Jessica Ovanessian
Peter Falango Jennifer Hattrick Jenn Corwith  Kathy Grigo   

II. Pledge of Allegiance
 
III. Approval of Minutes

RESOLVED, that the Board of Trustees approve the minutes of the Regular Board Meeting on November 14, 2016.

Approve:  Motion made by Daniel Crough, seconded by Sean Hattrick, and unanimously carried.

IV. Treasurer’s Report

RESOLVED that the Board of Trustees approve the Treasurer’s Report for the month of November 2016.

Approve:  Motion made by Sean Hattrick, seconded by Daniel Crough, and unanimously carried.

V. Correspondence 

1. Correspondence was received from Longwood Central Schools regarding the 13th Annual Longwood Regional Legislative Breakfast, Saturday, February 4, 2017 at 9:00 a.m.

VI. Superintendent’s Report

1. Enrollment Update:    
PK(F)-16, PK(S)-16, K(D)-17, K(F)-13 1OB-12, 1W-12, 2C-21, 2D-21, 3C-23, 3V-20, 4E-20,
4O-18, 5G-19, 5T-18, 6G-14, 6T-15, 7-32, 8-40 = 347
Southampton H.S.-155, Ross School-1, Hampton Bays Elementary/Middle-3, Montessori-2, Mercy H.S.- 11, Raynor Country Day School-11, Our Lady of the Hamptons-18, Southampton Elementary/Intermediate Schools-3, Chaminade-1, BOCES-7, Alternatives-5 = 217 for a grand total of 564 students.

2. Dr. Gerstenlauer updated the Board on the State Education Department Conference on Native American Education that he attended on November 29, 2016.

3. Dr. Gerstenlauer reviewed the Tuckahoe Common School District CR Part 154 Comprehensive English Language Learner (ELL) Education Plan (CEEP) 2016-2017 submission to the State Education Department.

4. Dr. Gerstenlauer extended an invitation to the Board to attend the holiday luncheon sponsored by the Administrative Team on December 14th.

5. Dr. Gerstenlauer announced that Tuckahoe CSD, along with Southampton and Bridgehampton School Districts, was awarded a Farm to School Grant by New York State.

VII. Principal’s Report

1. Mrs. Sicari updated the Board on the upcoming school events.

VIII. Business Official’s Report

1. Mitch Sobczyk reviewed the “News & Notes” he prepared regarding work that has been completed to date.

2. Dr. Kenter reviewed the Residency Report.

3. Dr. Kenter reviewed the annual audit Corrective Action Plan.

IX. New Business - None

X. Old Business

1. Dr. Gerstenlauer reported that the Tuckahoe Common SD and New York State Contract for the Education of Native American Students was signed and completed.

XI. Public Commentary – None

XII. Policy

Second Reading of the following policies and possible adoption:
• Policy 1900 – Parent and Family Engagement
• Exhibit 1900-E.1 – Parent and Family Engagement (School Level Approach)
• Exhibit 1900-E.2 – Parent and Family Engagement (School-Family Compact)
• Policy 4325 – Academic Intervention Services
• Exhibit 4325-E.1 – TCSD 2016-2018 Academic Intervention Plan
• Policy 5100 – Attendance
• Policy 5151 – Homeless Children
• Regulation 5151-R – Homeless Children Regulation
• Policy 5152 – Admission of Non-Resident Students
• Policy 5300.60 – Student Searches and Interrogations

XIII. Resolutions

Approve:  Motion made by Daniel Crough, seconded by Sean Hattrick and unanimously carried; BE IT RESOLVED THAT: The Board of Trustees hereby approves the following resolutions numbered 1 through 12. 

Finance

1. RESOLVED that the Board of Trustees approves the purchase of three computers from PCM-G (P.C. Mall Gov.) as part of the security system update for the Tuckahoe Common School District building at an approximate cost of $2,168.

2. RESOVED that the Board of Trustees approves the purchase of refreshments for the Reading Department parent presentation of Raising a Beautiful Child on December 15, 2016 at a cost not to exceed $350.

3. RESOLVED that the Board of Trustees approves the Tuckahoe Common School District Corrective Action Plan as related to the June 30, 2016 financial statement Current Year Comments as presented by the auditing firm of Cullen and Danowski, LLP to the Tuckahoe Common School District at their October 11, 2016 meeting.

4. WHEREAS, a proposal was received from Seneca Consulting Group to perform mandatory IRS 1095B reporting for the Tuckahoe Common School District based on supplied data in the required format; and,
WHEREAS, the cost for said service is $4.50 per employee and $1.25 postage and handling per employee and $285.00 per hour for consulting services as/if needed,
THEREFORE, BE IT RESOLVED by this Board, that Tuckahoe CSD contractually authorizes Seneca Consulting Group to perform said services commencing in the school year of 2016/2017.

Personal

5. RESOLVED that the Board of Trustees approves the extension of child care leave for Michele Chekijian from February 2, 2017 through June 30, 2017.

Field Trip

6. RESOLVED that the Board of Trustees approves the field trip request of the Music Department for Grade 6 and Grade 8 students to travel to the H.M.E.A. Music Festival on January 7, 2017 from 8:15 a.m. to 2:30 p.m. at an approximate cost to the district of $683.26.

Building Use

7. RESOLVED that the Board of Trustees approves the building use request of the Student Council to hold a dance for Grades 6-8 on January 20, 2017 from 6:00 p.m. to 8:00 p.m. in the Cafetorium.

8. RESOLVED that the Board of Trustees approves the building use request of the Student Council to hold a movie afternoon, the grades to be determined, on January 26, 2017 from 2:45 p.m. to 4:15 p.m. in the Cafetorium.

9. RESOLVED that the Board of Trustees approves the building use request of the Student Council to hold a dodge ball event for Grades 5-7 on February 2, 2017 from 2:45 p.m. to 3:30 p.m. in the Gymnasium.

10. RESOLVED that the Board of Trustees approves the building use request of the Student Council to hold a valentine craft event, the grades to be determined, on February 9, 2017 from 2:45 p.m. to 3:30 p.m. in the Cafetorium.

Policy

11. RESOLVED that the Board of Trustees approves the following policies:
• Policy 1900 – Parent and Family Engagement
• Exhibit 1900-E.1 – Parent and Family Engagement (School Level Approach)
• Exhibit 1900-E.2 – Parent and Family Engagement (School-Family Compact)
• Policy 4325 – Academic Intervention Services
• Exhibit 4325-E.1 – TCSD 2016-2018 Academic Intervention Plan
• Policy 5100 – Attendance
• Policy 5151 – Homeless Children
• Regulation 5151-R – Homeless Children Regulation
• Policy 5152 – Admission of Non-Resident Students
• Policy 5300.60 – Student Searches and Interrogations

CSE Recommendations

12. RESOLVED that the Board of Trustees approve the recommendations of the Committee on Special Education from the meetings held on November 15, 2016, November 21, 2016, November 29, 2016 and November 30, 2016 for the following students.

#080940005  #101810000  #120480007  #080940003
#120480305  #120480347

XIV. Executive Session

At 8:35 p.m., Daniel Crough made a motion to go into Executive Session to discuss Personnel and Contracts, seconded by Sean Hattrick and unanimously carried.

At 10:10 p.m., the Board came out of Executive Session.

At 10:11 p.m., Robert E. Grisnik made a motion to adjourn the meeting, seconded by Sean Hattrick, and unanimously carried.

Linda Springer, District Clerk