Date: 08/08/2016
Title: Regular Board Meeting
The Tuckahoe School Board of Trustees Regular Board Meeting was called to order at 7:30 p.m. by Robert E. Grisnik, Chairman.
The following Board members and District officials were present:
Robert E. Grisnik, Chairman
Sean Hattrick, Vice-Chairman
Dr. Daniel Crough, Trustee
Dr. Allan Gerstenlauer, Interim Superintendent
Arlette Sicari, Principal
Linda Springer, District Clerk
Katelyn Smith, District Treasurer
The following individuals were also present:
Mitch Sobczyk Mary-Alice Halsey Doreen Buckley Tara O’Malley
Alex Terando Catherine Tyler Beth McNeill-Muhs
I. Pledge of Allegiance
II. Approval of Minutes
RESOLVED, that the Board of Trustees approve the minutes of the Reorganizational Meeting on July 11, 2016.
Approve: Motion made by Daniel Crough, seconded by Sean Hattrick, and unanimously carried.
III. Treasurer’s Report
RESOLVED that the Board of Trustees approve the Treasurer’s Report for the month of June 2016.
Approve: Motion made by Sean Hattrick, seconded by Daniel Crough, and unanimously carried.
IV. Correspondence - None
V. Superintendent’s Report
1. Dr. Gerstenlauer reviewed the information regarding monies available to the district through entitlement grants and Federal funding and how this money is allocated.
2. Dr. Gerstenlauer updated the Board on staffing.
3. Dr. Gerstenlauer informed the Board that after review of the Rural School membership it is his recommendation for the district to join for the 2016/2017 school year and that the membership forms will be submitted.
VI. Principal’s Report
1. Mrs. Sicari updated the Board regarding the school information packets for students and their families.
2. Mrs. Sicari and Dr. Gerstenlauer reported on the ELA and Math scores from school year 2015/2016.
VII. Business Official’s Report
1. Mitch Sobczyk reviewed the “News & Notes” he prepared regarding work that has been completed to date.
VIII. Policy Manual Updates
1. Second Reading & Possible Adoption:
• Policy 5151 – Homeless Children
• Policy 9520.2 – Family and Medical Leave
IX. New Business
1. Mr. Grisnik announced that there would be a Work Session held on August 22, 2016.
2. Dr. Gerstenlauer reviewed the reporting format for the Committee on Special Education and requested the Board move to the updated reporting format that is generated by IEP Direct. The Board requested copies of the new reporting format at its next meeting for review.
3. Dr. Gerstenlauer and the Board discussed community and parent engagement strategies for the 2016/2017 school year.
X. Old Business
Mr. Grisnik reported on the status of the tuition reimbursement contract, with the New York State Department of Education, for the education of students that reside at the Shinnecock Nation Reservation.
XI. Public Commentary
The Board and community members present discussed community and parent engagement, testing “opt-outs” and class enrollments for the 2016/2017 school year.
XII. Resolutions
Approve: Motion made by Daniel Crough, seconded by Sean Hattrick and unanimously carried; BE IT RESOLVED THAT: The Board of Trustees hereby approves the following resolutions numbered 1 and 4 through 12.
Finance
1. RESOLVED that the Board of Trustees approves BookSmart Accounting “A division of Corporate Accounting Solutions, Inc.” of 22 Lawrence Avenue, Suite 108, Smithtown, NY 11787 to provide quarterly and end-of-year accounting services to the Tuckahoe Common School District for the 2016/2017 school year with fees not to exceed $39,000 at the following approximate rates per hour:
Principal $200
Manager $165
Sr. Consultant $135
2. RESOLVED that the Board of Trustees approves the Part-Time Tuition Agreement Addendum, between Tuckahoe Common School District and the Southampton Union Free School District, for the provision of instruction to all Tuckahoe resident students who are of high school age (grades 9-12) for the 2016/2017 school year.
TABLED
3. RESOLVED that the Board of Trustees approves the Special Education Services Contract between the Tuckahoe Common School District and the Southampton Union Free School District, for the education of special education students in the elementary and intermediate grades for which the Tuckahoe Common School District is unable to provide; effective July 1, 2016 through June 30, 2017.
TABLED
Program
4. WHEREAS, the District had an approved Annual Professional Performance Review (“APPR”) Plan in place, effective for the 2015-2016 school year;
WHEREAS, the State Education Department requires that the District submit an Implementation Certification Form by August 26, 2016 regarding the status of its APPR Plan for the 2015-2016 school year;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Trustees hereby authorizes the Chairman of the Board of Trustees and the Superintendent of Schools to execute the necessary certification forms required by the State Education Department for the District’s 2015-2016 APPR Plan;
BE IT FURTHER RESOLVED, that the Board of Trustees authorizes the Superintendent of Schools or his or her designee to submit the form to the State Education Department.
Personnel
5. RESOLVED that the Board of Trustees accept with regret the resignation of Harmony Merriam as a Teacher Assistant and Grade 4 Leave Replacement effective July 31, 2016.
6. RESOLVED that the Board of Trustees approve the extension of Tara O’Malley as a Grade 4 Leave Replacement Teacher effective January 7, 2017 through June 30, 2017; rate of pay to be at Step 1F ($61,136) prorated for school year 2016/2017 and the district to provide health and dental insurance coverage as per the TTA Contract.
7. RESOLVED that the Board of Trustees accept with regret the resignation of Jordan Federico as a Teacher Assistant effective July 28, 2016.
8. RESOLVED that the Board of Trustees approves the appointment of Alexandria Terando to the position of Teacher Assistant effective September 6, 2016 until no longer required; salary to be $30,877 with individual health and dental benefits per the TTA contract.
Building Use
9. RESOLVED that the Board of Trustees approves the building use request of the Tuckahoe Common School District Director of P.P.S. to hold special education workshops on November 2, 2016 from 6:00 p.m. to 8:00 p.m. and March 22, 2017 from 4:00 p.m. to 6:00 p.m.in the Library/Media Center.
10. RESOLVED that the Board of Trustees approves the building use request of the Tuckahoe/Shinnecock Hills/Southampton Community Advisory Committee for general monthly meetings from 7:00 p.m. to 9:00 p.m. in the Library on the following dates: September 6, 2016, October 4, 2016, November 1 2016, December 6, 2016, January 3, 2017, February 7, 2017, March 7, 2017, April 4, 2017 and May 2, 2017.
Policy
11. RESOLVED that the Board of Trustees approve the following policies.
• Policy 5151 – Homeless Children
• Policy 9520.2 – Family and Medical Leave
CSE Recommendations
12. RESOLVED that the Board of Trustees approve the recommendations of the Committee on Special Education from the meetings held on May 18, 2016, June 2, 2016, June 9, 2016, June 15, 2016 and July 28, 2016 for the following students.
#111680003 #103490000 #110530002 #120480007
#090890000 #120480305 #120480129 #112360001
#111090000 #062120005 #082130000 #120480273
#120480352
XIII. Executive Session
At 8:46 p.m., Daniel Crough made a motion to go into Executive Session to discuss Contractual and Personnel Matters, seconded by Sean Hattrick and unanimously carried.
At 10:19 p.m., the Board came out of Executive Session.
At 10:20 p.m., Robert E. Grisnik made a motion to adjourn the meeting, seconded by Sean Hattrick, and unanimously carried.
Linda Springer, District Clerk