Date: 05/09/2016

Title: Regular Board Meeting & Annual Budget Hearing

The Tuckahoe School Board of Trustees Annual Budget Hearing and Regular Board Meeting was called to order at 7:30 p.m. by Dr. Daniel Crough, Chairman.

The following Board members and District officials were present:

Dr. Daniel Crough, Chairman
Robert E. Grisnik, Vice-Chairman
Sean Hattrick, Trustee

Dr. Allan Gerstenlauer, Interim Superintendent
Arlette Sicari, Principal
Dr. Philip Kenter, School Business Official
Linda Springer, District Clerk
Katelyn Smith, District Treasurer

The following individuals were also present:

Mary-Alice Halsey Laura Rissone Jenn Corwith Valerie Harte
David Dileo Cara Wingfield Renata Rodrigues Erin Morris
Timothy Gilmartin Kelly McClinchy Nicole Hadix Allyson Crough
Michelle Aponte Agostino Cervone Jennifer Hattrick Tanya Luss
Beth McNeill Kathy Grigo Karen Lucas Joe Mullen
Rev. Marvin Dozier

I. Pledge of Allegiance

II. District Clerk reads Notice of Meeting & Qualifications of Voters

District Clerk Linda Springer read the Notice of Meeting & Qualifications of Voters.

III. District Treasurer reads the Annual Treasurer’s Report for July 1, 2015 through April 30, 2016

District Treasurer Katelyn Smith read the Annual Treasurer’s Report for July 1, 2015 through April 30, 2016.

RESOLVED, that the Board of Trustees accept the Annual Treasurer’s Report for July 1, 2015 through April 30, 2016.

Approve: Motion made by Robert E. Grisnik, seconded by Sean Hattrick and unanimously carried.

IV. Presentation of the proposed 2016/2017 School Budget

The 2016/2017 proposed Tuckahoe Common School Budget was presented by Dr. Philip Kenter, School Business Official.

V. Introduction of Reverend Marvin Dozier of the Southampton Youth Association

Reverend Marvin Dozier presented the budget request for Proposition #3 for the Southampton Youth Association.

VI. Introduction of Cara Conklin-Wingfield of the Parrish Art Museum

Ms. Cara Conklin-Wingfield of the Parrish Art Museum presented the budget request for Proposition #4 for the Parrish Art Museum.

VII. Public Commentary

Members of the public, the Board of Trustees and the School Business Official discussed specifics of the proposed 2016/2017 budget and Proposition #2 regarding the 5 year tuition contract with Southampton UFSD.

VIII. Review qualifications of voters and remind voters that voting will take place on Tuesday, May 17, 2016 from 7:00 a.m. to 8:00 p.m. in the Library.

District Clerk Linda Springer reviewed the qualifications of voters and the date, time and place of the Budget Vote and Trustee Election.

IX. Statement of Candidate for the Board of Trustees

Daniel Crough presented a brief statement.

X. Motion to adjourn the Annual Budget Hearing and convene the Regular Board Meeting

Approve: Motion made by Robert E. Grisnik, seconded by Sean Hattrick and unanimously carried.

XI. Approval of Minutes

RESOLVED, that the Board of Trustees approve the minutes of the Regular Board Meeting and Adoption of the Budget on April 11, 2016.

Approve: Motion made by Robert E. Grisnik, seconded by Sean Hattrick, and unanimously carried.

XII. Approval of Treasurer’s Report

RESOLVED, that the Board of Trustees approve the Treasurer’s Report for the month of April 2016.

Approve: Motion made by Robert E. Grisnik, seconded by Sean Hattrick, and unanimously carried.

XIII. Correspondence

1. Correspondence was received from the New York State Department of Education that the district was in full compliance with the Title IA and Title IIA Desk Audit.

2. Correspondence was received from Eastern Suffolk BOCES thanking the district for its support of the Eastern Suffolk BOCES 2016-2017 Administrative Budget.

XIV. Superintendent’s Report

1. Enrollment Update:
PK(F)-14, PK(D)-15, KS-25, 1M-22, 1OB-21, 2D-22, 2C-22, 3C-19, 3V-18, 4P-18,
4M-19, 5T-15, 5G-16, 6G-15, 6T-17, 7-44, 8-40 = 362
Southampton H.S.-135, Westhampton Beach H.S.-9, Southampton Elementary/Intermediate Schools – 4, Our Lady of the Hamptons-22, CDCH-4, Mercy H.S.-9, Ross School-1, Raynor Country Day School-10, Montessori-2, BOCES-3 = 199 for a grand total of 561 students.

XV. Principal’s Report

1. Mrs. Sicari reported on the upcoming school events.

XVI. Business Official’s Report

1. Dr. Kenter reported on residency updates for incoming and outgoing student files.

2. Dr. Kenter reported on the district facilities.

3. Dr. Kenter requested approval to have two additional companies make presentations at upcoming Board meetings regarding the Solar Power Inititative.

XVII. Policy Manual Updates

1. First Reading of the following policies:

• Policy 1500 – Public Use of School Facilities
• Policy 1900- - Parental Involvement with Exhibits
• Policy 2120 – School District Elections
• Policy 2120.1 – Candidates and Campaigning
• Policy 5220 – School-Sponsored Student Expression
• Policy 5220A – Student Publications

2. Second Reading and possible adoption of the following policies:

• Policy 1120 – School District Records
• Policy 1120-R – School District Records Regulation
• Policy 4710 – Grading Systems
• Policy 5420-R – Student Health Services Regulation
• Policy 6900 – Disposal of District Property
• Policy 8630 – Computer Resources, Employee Use of Electronic Communications and Telecommunications Equipment and Data Management
• Policy 8630-R - Computer Resources, Employee Use of Electronic Communications and Telecommunications Equipment and Data Management

XVIII. New Business - None

XIX. Old Business - None

XX. P.T.O. Report - None

XXI. Discussion - None

XXII. Resolutions (For Approval)

Approve: Motion made by Robert E. Grisnik, seconded by Sean Hattrick and unanimously carried; BE IT RESOLVED THAT: The Board of Trustees hereby approves the following resolutions numbered 1 through 21.

Appointments

1. RESOLVED that the Board of Trustees appoint Linda Springer, District Clerk as the Chief Election Official for the Annual Meeting & Trustee Election on May 17, 2016.

2. RESOLVED that the Board of Trustees appoint the following individuals as Election Inspectors for the Annual Meeting & Trustee Election on May 17, 2016 at a rate of pay of $15.00 per hour.

Mary-Alice Halsey Jenny Filingeri Leith McLoughlin
MaryAnn Musumeci Loretta Cahill Fredricka Hughes

3. RESOLVED that the Board of Trustees appoint the following individuals as Election Inspectors for the Annual Meeting & Trustee Election on May 17, 2016.

Dr. Philip Kenter Katelyn Smith

Personnel

4. RESOLVED that the Board of Trustees approves the extension of child care leave for Michele Chekijian from September 1, 2016 through February 1, 2017.

5. RESOLVED that the Board of Trustees approves the appointment of Alexander D. Reese to the position of Teacher Assistant effective May 10, 2016 until no longer required; salary to be $30,877 (pro-rated) with individual health and dental benefits per the TTA contract.

6. RESOLVED that the Board of Trustees appoint Kelly DelCasino as a Special Education Leave Replacement Teacher effective May 23, 2016 through June 30, 2016; rate of pay to be at Step 1F ($61,136) prorated for school year 2015/2016 and the district to provide health and dental insurance coverage as per the TTA Contract.

Policy

7. RESOLVED that the Board of Trustees approve the following policies and updates.

Field Trip

8. RESOLVED that the Board of Trustees approve the field trip request of Grade 4 to visit Old Bethpage Village on June 10, 2016 for an ELA Module 2A, Life in Colonial Times lesson from 8:30 a.m. to 2:30 p.m. at an approximate cost to the district of $782.70.

9. RESOLVED that the Board of Trustees approve the field trip request of Grade 4 to visit the Long Wharf in Sag Harbor on May 20, 2016 in conjunction with the Parrish Art History Program from 9:30 a.m. to 11:30 a.m. at an approximate cost to the district of $305.63 to be reimbursed through the Parrish Art Grant.

10. RESOLVED that the Board of Trustees approve the field trip request of Grade 4 to visit the Long Wharf in Sag Harbor on May 20, 2016 in conjunction with the Parrish Art History Program from 12:30 p.m. to 2:30 p.m. at an approximate cost to the district of $305.63 to be reimbursed through the Parrish Art Grant.

11. RESOLVED that the Board of Trustees approve the field trip request of Grade 6 to visit the Longhouse Reserve on May 24, 2016 for an art, science and history lesson and art competition entry from 9:00 a.m. to 2:00 p.m. at an approximate cost to the district of $489.01.

12. RESOLVED that the Board of Trustees approve the field trip request of Grade 3 to visit the Montauk Lighthouse on May 25, 2016 for an art, science and history lesson from 8:00 a.m. to 4:00 p.m. at an approximate cost to the district of $903.08.

13. RESOLVED that the Board of Trustees approve the field trip request of Grade 1 to visit the Longhouse Reserve on May 26, 2016 for an art, science and history lesson and art competition entry from 9:00 a.m. to 2:00 p.m. at an approximate cost to the district of $489.01.

14. RESOLVED that the Board of Trustees approve the field trip request of Grade 5 to visit the Longhouse Reserve on May 31, 2016 for an art, science and history lesson and art competition entry from 8:30 a.m. to 2:30 p.m. at an approximate cost to the district of $615.70.

15. RESOLVED that the Board of Trustees approve the field trip request of Grade 4 to visit the Southampton Historical Museum on June 3, 2016 for a lesson on the American Revolution and Colonial Times from 9:00 a.m. to 1:00 p.m. at an approximate cost to the district of $397.32.

16. RESOLVED that the Board of Trustees approve the field trip request of Grade 2 to visit the Atlantis Marine World on June 6, 2016 for a lesson in the FOSS Science Program from 8:30 a.m. to 2:15 p.m. at an approximate cost to the district of $1,700.70 with reimbursement to the district of $1,122.

17. RESOLVED that the Board of Trustees approve the field trip request of Grade 4 to visit the Vanderbilt Planetarium on June 8, 2016 for a lesson in science from 9:30 a.m. to 2:30 p.m. at an approximate cost to the district of $769.01.

18. RESOLVED that the Board of Trustees approve the field trip request of Grade 4 to visit the Morton Wildlife Refuge and Big Fresh Pond on May 23, 2016 for a science lesson on the environment from 9:00 a.m. to 2:00 p.m. at an approximate cost to the district of $489.01.

Building Use

19. RESOLVED that the Board of Trustees approve the building use request of the Tuckahoe Drama Club to hold rehearsals on June 13, 2016 and June 14, 2016 from 2:45 p.m. to 4:30 p.m., June 15, 2016 from 2:45 p.m. to 6:30 p.m. and June 16, 2016 from 2:45 p.m. to 8:00 p.m., and a performance of Annie, Jr. on June 20, 2016 from 8:00 a.m. to 10:00 a.m. in the Cafetorium.

CSE Recommendations

20. RESOLVED that the Board of Trustees approve the recommendations of the Committee on Special Education from the meetings held on March 29, 2016, March 30, 3016, March 31, 2016 and April 1, 2016 for the following students.

#091350000 #070390000 #120480136 #120480291
#062150004 #062150003 #081400000 #072430003
#072130011 #062700000 #072130002 #120480191

21. RESOLVED that the Board of Trustees approve the recommendations of the Committee on Preschool Special Education from the meeting held on April 1, 2016 for the following student.

#120480254

XXIII. Convene Meeting of the Audit Committee

Cullen & Danowski, LLP – Request for Proposal for External Auditor

22. WHEREAS, the Board of Trustees of the Tuckahoe Common School District have performed a Request for Proposal for External Auditor, and;
WHEREAS the Board of Trustees has designated the School Business Official as the person responsible to review and recommend a respondent to the Request for Proposal for a one (1) year period of July 1, 2016 – June 30, 2017 to audit the previous year of 2015-2016 records;

THEREFORE, BE IT RESOLVED, that the firm of Cullen & Danowski, LLP has been selected to perform this service at the rate described in their proposal and,
Upon Board approval, this contract may be extended for up to two additional years in one year increments at their discretion.

Approve: Motion made by Robert E. Grisnik, seconded by Sean Hattrick, and unanimously carried.

XXIV. Adjourn Meeting of the Audit Committee and Reconvene Regular Meeting

Approve: Motion made by Robert E. Grisnik, seconded by Sean Hattrick, and unanimously carried.

XXV. Executive Session

At 9:59 p.m., Robert E. Grisnik made a motion to enter into Executive Session to discuss Contractual & Personnel Matters, seconded by Sean Hattrick and unanimously carried.

At 10:07 p.m., the Board came out of Executive Session and passed the following resolution.

23. RESOLVED that the Board of Trustees approves the appointment of Jordan J. Federico to the position of Teacher Assistant effective May 23, 2016 until no longer required; salary to be $30,877 (pro-rated) with individual health and dental benefits per the TTA contract.

Approve: Motion made by Robert E. Grisnik, seconded by Sean Hattrick, and unanimously carried.

At 10:08 p.m., Daniel Crough made a motion to adjourn the meeting, seconded by Sean Hattrick, and unanimously carried.

Linda Springer, District Clerk