Date: 10/11/2016
Title: Regular Board Meeting
The Tuckahoe School Board of Trustees Regular Board Meeting was called to order at 7:30 p.m. by Robert E. Grisnik, Chairman.
The following Board members and District officials were present:
Robert E. Grisnik, Chairman
Sean Hattrick, Vice-Chairman
Dr. Daniel Crough, Trustee
Dr. Allan Gerstenlauer, Interim Superintendent
Arlette Sicari, Principal
Linda Springer, District Clerk
Dr. Philip Kenter, Business Official
The following individuals were also present:
Mitch Sobczyk Mary-Alice Halsey Doreen Buckley Kelly McClinchy
JoAnne Vitiello Alan Yu
I. Pledge of Allegiance
II. Approval of Minutes
RESOLVED, that the Board of Trustees approve the minutes of the Work Session on September 26, 2016.
Approve: Motion made by Sean Hattrick, seconded by Daniel Crough, and unanimously carried.
III. Treasurer’s Report
RESOLVED that the Board of Trustees approve the Treasurer’s Report for the month of August 2016.
Approve: Motion made by Sean Hattrick, seconded by Daniel Crough, and unanimously carried.
IV. Correspondence
1. Correspondence was received from the NYSED Native American Education Coordinator regarding a conference to be held on November 29, 2016.
V. Superintendent’s Report
1. Enrollment Update:
PK (F)-16, PK (S)-17, KD-17, KF-14, 1OB-12, 1W-11, 2C-20, 2D-22, 3C-23, 3V-20, 4E-20,
4OM-18, 5G-19, 5T-19, 6G-15, 6T-15, 7-31, 8-41 = 350
Southampton H.S.-149, Ross School-1, Hampton Bays Elementary/Middle-3, Montessori-2, Mercy H.S.- 11, Raynor Country Day School-11, Our Lady of the Hamptons-19, Southampton Elementary/Intermediate Schools-4, , Chaminade-1, BOCES-7, Alternatives-5 = 213 for a grand total of 563 students.
2. Dr. Gerstenlauer reviewed a “draft” three year enrollment data sheet with the Board; the Board has requested a possible 10 year enrollment data sheet be compiled.
VI. Principal’s Report
1. Mrs. Sicari reviewed the Superintendent’s Conference Day for teachers and staff on October 4, 2016.
2. Mrs. Sicari updated the Board on the upcoming school events.
VII. Business Official’s Report
1. Mitch Sobczyk reviewed the “News & Notes” he prepared regarding work that has been completed to date.
2. Dr. Kenter reviewed the Residency Report.
3. Dr. Kenter presented the 2017/2018 Budget Development Calendar to the Board for review.
4. Dr. Kenter updated the Board on the T.A.N. (Tax Anticipation Note).
VIII. New Business
1. Dr. Gerstenlauer reviewed the recent New York State legislation regarding Real Property Tax Law Section 458-b, Certain Exemptions from Real Property Tax for School Districts to Eligible Cold War Veterans. The Board will hold a public hearing, before district approval of the legislation, on November 14, 2016.
IX. P.T.O. Report – None
X. Old Business - None
XI. Public Commentary - None
XII. Resolutions
Approve: Motion made by Daniel Crough, seconded by Sean Hattrick and unanimously carried; BE IT RESOLVED THAT: The Board of Trustees hereby approves the following resolutions numbered 1 through 11 and 13 through 15.
Appointment
1. RESOLVED that the Board of Trustees does hereby appoint the following School Club Advisors and approves the following school clubs for the 2016/2017 school year; rate of pay $489.00, for an eight week cycle, one day per week for forty-five minutes per day:
Laurie Verdeschi – Grades 3-8 Computer Coding Club – Tuesday
Laurie Verdeschi – Grades 1-2 Junior Computer Coding Club – Wednesday
Tara O’Malley – Grades 3-5 Homework Club – Tuesday
Stephanie Neill – Grades 6-8 Homework Club – Tuesday
JoAnne Vitiello – Grades K-2 Zumba Kids – Tuesday
Megan Farrell – Grades 3-5 Homework Club – Wednesday
Justine Charos – Grades 6-8 Homework Club – Wednesday
Danielle Savino – Grades 3-5 Homework Club – Thursday
Kerry Terry – Grades 6-8 Homework Club – Thursday
Jean Dodici – Grade 2 Math Games – Tuesday
Lou Castellano – Grades 3-5 Karaoke Club – Tuesday
Michael Purcell – Grades 4-6 Soccer Club – Tuesday
Bonnie Downs – Grades 4-8 Pen Pal Club – Tuesday
Peter Falango – Grades 4-8 Chorus – Tuesday
Carmella Palumbo – Grades 5-8 Drama Club – Tuesday
Barbara Imperiale – Grades 4-8 Portfolio Project - Tuesday
Jean Dodici - Grade 2 Glee Singing Club – Wednesday
Dr. Sharyn Lawall – Grades 2-3 Mindfulness & Meditation Club – Wednesday
Lou Castellano – Grade 3 Game Club – Wednesday
Aimee Campbell – Grades 3-5 International Club – Wednesday
Peter Falango – Grades 4-8 pBone Club – Wednesday
Barbara Imperiale – Grades 6-8 Ceramics Club – Wednesday
JoAnne Vitiello – Grades 3-5 Zumba Kids – Wednesday
Aimee Campbell – Grades K-2 Game Club – Thursday
Kathleen Gray – Grades 1-2 Read Aloud & Art Club – Thursday
Jean Dodici – Grade 2 Go Noodle Club – Thursday
Allison Whittle – Grades 2-4 Soccer Club - Thursday
Laura Colfer – Grades 3-4 Healthy Eating Club –Thursday
Lou Castellano – Grades 3-4 Comedy Club – Thursday
Mary O’Donnell – Grades 3-5 Basic Gymnastics Tumbling – Thursday
Barbara Imperiale – Grades 3-6 Photography Club - Thursday
Field Trips
2. RESOLVED that the Board of Trustees approves the field trip request of Grade 4 to visit the Long Island Museum on October 25, 2016 for a Social Studies /ELA Curriculum lesson on Colonial Times from 8:30 a.m. to 2:30 p.m. at an approximate cost to the district of $705, the Long Island Museum to reimburse the district for one-half of total cost of transportation.
3. RESOLVED that the Board of Trustees approves the field trip request of Grade 8 to visit Washington D.C. from April 19, 2017 through April 21, 2017 at an approximate cost to the district of $3,774.
4. RESOLVED that the Board of Trustees approves Grade 8 and the National Junior Honor Society to visit homes of senior citizen community members on December 23, 2016 to perform holiday caroling for senior citizen shut-in’s from 10:00 a.m. to 12:30 p.m. at an approximate cost to the district of $310.58.
5. RESOLVED that the Board of Trustees approves the Family Engagement field trip to visit the Statue of Liberty and Ellis Island on Saturday, November 5, 2016 from 8:30 a.m. to 5:30 p.m. at an approximate cost to the district of $1,150 to be reimbursed to the district by field trip participants.
Building Use
6. RESOLVED that the Board of Trustees approve the building use request of The Princeton Review to hold S.A.T. Prep classes on Monday, Tuesday, Wednesday and Thursday evenings from 5:00 p.m. until 9:00 p.m. beginning on February 27, 2017 through June 8, 2017, excluding school recess periods.
7. RESOLVED that the Board of Trustees approve the building use request of the Southampton Fire District to hold meetings in the Library from 7:30 p.m. to 9:30 p.m. on October 13, 2016, October 18, 2016, November 10, 2016 and December 8, 2016 and on December 6, 2016 from 5:00 p.m. to 9:00 p.m.
Administrative
8. RESOLVED that the Board of Trustees in concurrence with Chapter 243 of the New York State Laws of 2007 and in concurrence with New York State Law Sections 207 and 4403, and Part 200 of the Commissioner’s Regulations (October 2007), approves the District Plan for the Education of Children with Disabling Conditions for the period October 1, 2016 through September 30, 2018.
CSE Recommendations
9. RESOLVED that the Board of Trustees approve the following recommendations of the Committee on Special Education from the meetings held on August 29, 2016 and September 29, 2016.
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Finance
10. WHEREAS, the Board of Trustees of the Tuckahoe Common School District adopted a Policy to Dispose of Surplus items, and;
WHEREAS, the Board of Trustees has designated the School Business Official as the person responsible to properly dispose of said obsolete items,
THEREFORE, BE IT RESOLVED that the inventory list, provided to the Board of Trustees, of obsolete items be declared surplus and disposed of at the discretion of the School Business Official.
11. RESOLVED that the Board of Trustees approves the 2017/2018 Budget Development Calendar for school year 2016/2017.
12. RESOLVED that the Board of Trustees approves the Special Education Services Contract between the Tuckahoe Common School District and the Southampton Union Free School District, for the education of special education students in the elementary and intermediate grades for which the Tuckahoe Common School District is unable to provide; effective July 1, 2016 through June 30, 2017.
TABLED
13. RESOLVED that the Board of Trustees approves Chaleff & Rogers Architects, PC to provide architectural services to the Tuckahoe Common School District for the school year 2016/2017 at the following hourly rate $180 for principals and $115 for associates effective July 1, 2016.
14. WHEREAS, the Board of Trustees of the Tuckahoe Common School District has committed to ensuring a responsible budget for 2016-2017 that ensures adequate and proper instruction and payment of all necessary expenses; and,
WHEREAS, after two proper votes were conducted by the District in which both were defeated, requiring a Contingency Budget for 2016-17,
THEREFORE, BE IT RESOLVED that this Board of Trustees herein sets the tax levy for the 2016-2017 school year in the amount of $17,451,407., which is the same exact amount as levied in 2015-16 in accordance with New York State law.
15. WHEREAS, the Board of Trustees of the Tuckahoe Common School District has been committed to fiscal responsibility to this community; and,
WHEREAS, based on the combination of reductions in enrollment and other cost-saving efficiencies, some budgeted funds for 2015-2016 were unspent;
THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes that the Unassigned Fund Balance be fully funded to the maximum of 4% for a total of $766,476.00 as per guidelines as provided by the New York State Real Property Tax Law Section 1318, and the remaining funds be allocated to the Worker’s Compensation Reserve Fund in the amount of $480,143.00 and to the Employee Benefit Accrued Liability Reserve in the amount of $136,067.00 for the year ended June 30, 2017.
XIII. Convene Meeting of the Audit Committee
At 8:07 p.m. Robert E. Grisnik made a motion to adjourn the Regular Board Meeting and convene the meeting of the Audit Committee, seconded by Sean Hattrick and unanimously approved.
• Cullen & Danowski LLP, External Auditors – Presentation of the Audited Financial Statements for the 2015/2016 School Year
16. RESOLVED that the Board of Trustees accepts the Audited Financial Statements as presented for the school year 2015/2016.
Approve: Motion made by Daniel Crough, seconded by Sean Hattrick and unanimously carried.
XIV. Adjourn Audit Committee Meeting and Convene Executive Session
At 8:50 p.m., Daniel Crough made a motion to adjourn the Audit Committee meeting and go into Executive Session to discuss Personnel and Contractual Matters, seconded by Sean Hattrick and unanimously carried.
At 9:15 p.m., the Board came out of Executive Session and passed the following resolutions.
17. RESOLVED, that the Board Chairman is authorized to execute an Agreement providing for the terms and conditions of the employment of Arlette Sicari as Principal for the period July 1, 2016 through June 30, 2019.
18. RESOLVED, that the Board Chairman is authorized to execute an Agreement providing for the terms and conditions of the employment of Doreen Buckley as Director of Special Education and Pupil Personnel Services for the period July 1, 2016 through June 30, 2019.
19. RESOLVED, that the Board Chairman is authorized to execute an Agreement providing for the terms and conditions of the employment of Dr. Philip Kenter as School Business Official for the period July 1, 2016 through June 30, 2019.
20. RESOLVED, that the Board Chairman is authorized to execute an Agreement providing for the terms and conditions of the employment of Linda Springer as Executive Assistant and District Clerk for the period July 1, 2016 through June 30, 2017.
At 9:20 p.m., Robert E. Grisnik made a motion to adjourn the meeting, seconded by Sean Hattrick, and unanimously carried.
Linda Springer, District Clerk