Date: 05/08/2017
Title: Annual Budget Hearing & Regular Board Meeting
I. Call to Order
II. Pledge of Allegiance
III. District Clerk reads Notice of Meeting & Qualifications of Voters
IV. District Treasurer reviews the Annual Treasurer’s Report for July 1, 2016 through April 30, 2017
RESOLVED, that the Board of Trustees accept the Annual Treasurer’s Report for July 1, 2016 through April 30, 2017.
Approve: Motion made by _____________, seconded by __________________.
V. Presentation of the proposed 2017/2018 School Budget
VI. Introduction of Reverend Dr. Marvin Dozier of the Southampton Youth Association
VII. Introduction of Cara Conklin-Wingfield of the Parrish Art Museum
VIII. Review qualifications of voters and remind voters that voting will take place on Tuesday, May 16, 2017 from 7:00 a.m. to 8:00 p.m. in the School Library.
IX. Statement of Candidate for the Board of Trustees
X. Motion to adjourn the Meeting and convene the Regular Board Meeting.
Approve: Motion made by _____________, seconded by __________________.
XI. Approval of Minutes
RESOLVED, that the Board of Trustees approve the minutes of the Board Work Session on April 24, 2017.
Approve: Motion made by _______________, seconded by ________________.
XII. Approval of Treasurer’s Report
RESOLVED, that the Board of Trustees approve the Treasurer’s Reports for the months of March and April 2017.
Approve: Motion made by _______________, seconded by ________________.
XIII. Correspondence
1. Nassau-Suffolk School Boards Association 58th Annual Dinner Meeting – May 31, 2017
2. Eastern Suffolk BOCES – Thank you for support of the Eastern Suffolk BOCES 2017-2018 Administrative Budget
XIV. Superintendent’s Report
1. Enrollment Update:
PK(F)-16, PK(S)-16, K(D)-17, K(F)-13, 1OB-11, 1W-11, 2C-17, 2D-17, 3C-21, 3V-18, 4L-20, 4O-17, 5G-20, 5T-17, 6G-14, 6T-14, 7-31, 8-38 = 328
Southampton H.S.-154, Ross School-1, Hampton Bays Elementary/Middle-3, Montessori-1, Mercy H.S.- 11, Raynor Country Day School-13, Our Lady of the Hamptons-20, Southampton Elementary/Intermediate Schools-3, Chaminade-1, BOCES-7, Alternatives-5 = 219 for a grand total of 547 students.
XV. Principal’s Report
1. School Events Update
XVI. Business Official’s Report
1. Residency Report
2. Johnson Controls Year 3 Measurement and Verification Report
XVII. New Business
XVIII. Old Business
XIX. P.T.O. Report
XX. Public Commentary
XXI. Resolutions
Approve: Motion made by __________________, seconded by _________________BE IT RESOLVED THAT: The Board of Trustees hereby approves the following resolutions numbered __________ through __________.
Appointments
1. RESOLVED that the Board of Trustees appoint Linda Springer, District Clerk, as the Chief Election Official for the Budget Vote and Trustee Election on May 16, 2017.
2. RESOLVED, in accordance with Education Law Section 2025, the Board of Trustees of the Tuckahoe Common School District hereby appoint Dr. Philip Kenter as Assistant District Clerk for the May 16, 2017 Budget Vote and Trustee Election.
3. RESOLVED that the Board of Trustees appoint the following individuals as Election Inspectors for the Budget Vote and Trustee Election on May 16, 2017 at a rate of pay of $15.00 per hour.
Mary-Alice Halsey Jenny Filingeri Leith McLoughlin
Alicia Farnam Fredricka Hughes
4. RESOLVED that the Board of Trustees appoint the following individuals as Election Inspectors for the Budget Vote and Trustee Election on May 16, 2017.
Dr. Philip Kenter Katelyn Smith
Personnel
5. RESOLVED that the Board of Trustees approve the extension of childcare leave, as per Article XIII of the TTA contract, for Nicole Fischette from September 1, 2017 through January 31, 2018.
6. RESOLVED that the Board of Trustees rescind the resolution approved on April 24, 2017 appointing Danielle Parente to the position of Teacher Assistant effective May 1, 2017.
Field Trips
7. RESOLVED that the Board of Trustees approve the field trip request of the Art Department to take Grade 1 to visit Longhouse Reserve for a lesson in Science and Art History on May 19, 2017 from 9:00 a.m. to 2:00 p.m. at an approximate cost to the district of $496.92.
8. RESOLVED that the Board of Trustees approve the field trip request of the Art Department to take Grade 6 to visit the Longhouse Reserve for a lesson in Science and Art History on May 26, 2017 from 9:00 a.m. to 2:00 p.m. at an approximate cost to the district of $496.92.
9. RESOLVED that the Board of Trustees approve the field trip request of the Art Department to take Grade 5 to visit the Longhouse Reserve and the Jackson Pollock house for a lesson in Science and Art History on May 30, 2017 from 8:30 a.m. to 2:30 p.m. at an approximate cost to the district of $625.09.
10. RESOLVED that the Board of Trustees approve the field trip request of the Art Department to take Grade 6 to visit the Metropolitan Museum of Art for an Art and Social Studies lesson on June 15, 2017 from 8:00 a.m. to 4:30 p.m. at an approximate cost to the district of $1,815.00.
11. RESOLVED that the Board of Trustees approve the field trip request of Grade 3 to visit the Sebonack Golf Course for a lesson in Environmental Exploration on May 22, 2017, with a rain date of May 23, 2017, from 8:30 a.m. to 10:30 a.m. at an approximate cost to the district of $310.58.
12. RESOLVED that the Board of Trustees approve the field trip request of Grade 3 to visit the Sebonack Golf Course for a lesson in Environmental Exploration on June 12, 2017, with a rain date of June 19, 2017, from 8:30 a.m. to 10:30 a.m. at an approximate cost to the district of $310.58.
Building Use
13. RESOLVED that the Board of Trustees approve the Southampton Racquet Club & Camp to utilize the parking lot beginning on June 26, 2017 through September 1, 2017, excluding weekends and July 4, 2017, to park up to twenty vehicles in accordance with the agreement dated April 21, 2017.
14. RESOLVED that the Board of Trustees approve the building use request of the Tuckahoe Drama Club to hold rehearsals on May 22, 2017, May 23, 2017, May 24, 2017 and May 25, 2017 from 2:45 p.m. to 8:30 p.m., additionally to present the performance of Willie Wonka, Jr. on May 30, 2017 at 8:30 a.m. in the Cafetorium.
Finance
15. School Year 2017-2018, Resolution (A), Joint Municipal Cooperative Bidding Program
WHEREAS, various educational and municipal corporations located within the State of New York desire to bid jointly for generally needed services and standardized supply and equipment items; and
WHEREAS, the Tuckahoe Common School District, an educational/municipal corporation (hereinafter the “Participant”) is desirous of selectively participating with other educational and/or municipal corporations in the State of New York in joint bidding in the areas mentioned above pursuant to General Municipal Law § 119-o and Education Law Section 1950; and
WHEREAS, the Participant is a municipality within the meaning of General Municipal Law § 119-n and is eligible to participate in the Board of Cooperative Educational Services, First Supervisory District of Suffolk County (hereinafter Eastern Suffolk BOCES) Joint Municipal Cooperative Bidding Program (hereinafter the “Program”) in the areas mentioned above; and
WHEREAS, the Participant acknowledges receipt of the Program description inclusive of Eastern Suffolk BOCES’ standard bid packet and the general conditions relating to said Program; and
WHEREAS, with respect to all activities conducted by the Program, the Participant wishes to delegate to Eastern Suffolk BOCES the responsibility for drafting of bid specifications, advertising for bids, accepting and opening bids, tabulating bids, awarding the bids, and reporting the results to the Participant.
BE IT RESOLVED that the Participant hereby appoints Eastern Suffolk BOCES to represent it and to act as the lead agent in all matters related to the Program as described above; and
BE IT FURTHER RESOLVED that the Participant hereby authorizes Eastern Suffolk BOCES to place all legal advertisements for any required cooperative bidding in Newsday, which is designated as the official newspaper for the Program; and
BE IT FURTHER RESOLVED that a Participant Meeting shall be held annually consisting of a representative from each Program Participant. Notice of the meeting shall be given to each representative at least five (5) days prior to such meeting; and
BE IT FURTHER RESOLVED that an Advisory Committee will be formed consisting of five to ten representatives of Program Participants for a term of three (3) years as authorized by General Municipal Law §119-o.2.j.
BE IT FURTHER RESOLVED that this Agreement with the Participant shall be for a term of one (1) year as authorized by General Municipal Law §119-o.2.j.
BE IT FURTHER RESOLVED that the Participant agrees to pay Eastern Suffolk BOCES an annual fee as determined annually by Eastern Suffolk BOCES to act as the lead agent for the Program.
CSE Recommendations
16. RESOLVED that the Board of Trustees approve the recommendations of the Committee on Special Education from the meetings held on February 28, 2017 and April 3, 2017 for the following students.
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XXII. Executive Session, if necessary.